Agenda - 09-01-2015 - 6a - Laserfiche WebLink

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21 1 Commissioner Rich said it is important to know that a petition is not lost, but is being 2 worked on, and for the Board to be updated. 3 Chair McKee said Board members do not have to wait until a meeting to make a petition 4 or information request. He said there is always the option of sending an email to the Manager 5 and copying the Board, but not engaging in conversation with the Board members. He 6 suggested adding John Roberts to the Board's single email address, to ensure that the Board is 7 following the open meetings law at all times. 8 Bonnie Hammersley said she is open to receiving phone calls as well. 9 Commissioner Jacobs said he hoped this tweak will cause less work for the Chair. He 10 said the Manager is knowledgeable and competent enough to navigate what she can handle, 11 and what may need to follow a different route. 12 Commissioner Jacobs asked if there is a way for the Board to act expeditiously on 13 certain petitions that are time sensitive. He said he is in favor of establishing a process. He 14 said he would support authorizing the Chair to act on the Board's behalf in those types of 15 situations. 16 John Roberts said a sentence could be included on all abstracts/agendas that, though 17 decisions are not usually made at work sessions, a decision (s) may be made in special 18 circumstances. 19 Commissioner Dorosin concurs with John Roberts. He said making decisions at public 20 meetings, that have been properly noticed, should be allowed. He said not doing so 21 unnecessarily hamstrings the Board. He said there are times when special circumstances or 22 emergencies arise. He said the high standards of transparency are not compromised by 23 making decisions at work sessions, as they are not secret meetings. 24 Commissioner Dorosin said he would also like for the Board to be able to act by 25 consensus by email as long as the open meetings law is not violated. 26 Commissioner Price agreed with Commissioner Jacobs and Commissioner Dorosin. 27 She said the Board can vote to suspend any existing rules at any time. 28 Commissioner Dorosin said the Board stands too much on ceremony and process. He 29 said he favors action in a timely fashion. He said there may not always be consensus and that 30 is alright. 31 Chair McKee said there is a place for policies and procedures. 32 33 A motion was made by Commissioner Jacobs, seconded by Commissioner Price to 34 adjourn the meeting at 10:56 p.m. 35 36 VOTE: UNANIMOUS 37 38 39 Earl McKee, Chair 40 41 Donna Baker, Clerk to the Board 42 43 44 45 46 47 48 49 50