Agenda - 09-01-2015 - 6a - Laserfiche WebLink

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3 1 Allison Chambers said no, the information was received via a link on the website, as 2 opposed to CDs that the Commissioners' received in the past. 3 4 5 6 3. Discussion of County Department's FY2015-16 Budget Requests 7 Commissioner Dorosin said it seemed like many of the questions asked are not related 8 to the budget. He said he thinks these questions are valuable but not suited to the time 9 constraints within the budget process. He said the departmental budgets are rarely tweaked. 10 He said there should be opportunity to have more in-depth discussions in the fall or winter with 11 department heads. 12 Chair McKee agreed with Commissioner Dorosin and looked forward to addressing this 13 next year. 14 Bonnie Hammersley said in the fall she will bring forth a process for department heads 15 and the Board of Commissioners to be able to work together on the budget process and other 16 issues in advance. 17 Commissioner Rich said she agreed with Commissioner Dorosin's suggestion. She said 18 it is not just the need to discuss budget issues in depth but rather to hear general updates 19 about all departments, their goals, their needs, etc. 20 Commissioner Pelissier said she would also like to be able to have in depth discussions 21 about performance indicators and perhaps even changing these indicators in some 22 departments. 23 Commissioner Dorosin suggested having a department a week come and speak to the 24 Board. 25 26 Register of Deeds, Pg. 384 27 Darrell Butts, Budget Management Analyst, reviewed the following information: 28 29 Budget Highlights 30 The FY15-16 Manager Recommended Budget includes funding for an additional 1.0 31 FTE Deputy Register of Deeds II; the total County cost of this position is $47,024. This 32 position is needed to main the current work rate within the office. Additionally, due to the 33 high volume of e-recordings, staff that could previously rotate duties in order to assist 34 customers are unable to continue doing so. 35 The FY15-16 Manager Recommended Budget includes a significant decrease in the 36 Daily Recordings account. This is due to the Register of Deeds office transitioning to an 37 e-recording system. They will discontinue printing and storing new recordings of 38 permanent Land related record books. 39 The FY15-16 Manager Recommended Budget includes a decrease in revenues for the 40 Register of Deeds fees account; this decrease is due to a decrease in the number of 41 recordings during the current year. 42 43 Mark Chilton, Register of Deeds, said the department is proposing the cessation of 44 printing paper deed books and going entirely to electronic recording. 45 Commissioner Rich asked if security can be ensured with more records being put on 46 electronic filing. 47 Jim Northup, Orange County Chief Information Officer, said currently the Register of 48 Deeds' records are accessed through an outside vendor who is relied on for security. 49 Mark Chilton said the backup system would only allow one week's worth of recording to 50 ever be lost at one time.