Agenda - 09-01-2015 - 6a - Laserfiche WebLink

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14 1 review, execute the construction contract for the Solid Waste Convenience Center 2 expansion/improvements during the summer break in an amount not to exceed the project 3 budget; and 3) Authorizing the Manager to approve project change orders that do not in total 4 exceed the project budget. 5 Gayle Wilson, Orange County Solid Waste Director, said at a recent Solid Waste 6 Advisory Board (SWAB) meeting a more accurate title was suggested for this project: Eubanks 7 Road Convenience Center, Scale Operations and Landfill Entranceway Improvements. 8 Gayle Wilson said this evening he would: brief the Board on the project; review the 9 planned improvements; review the project evolution; provide an overview of the estimated 10 schedule; explain the proposed temporary center that will function during construction; make 11 comments regarding some perceived duplication of services; answer questions; and hoped to 12 gain authorization from the Board for the Manager to award the construction bid and sign the 13 contract during summer break. 14 Gayle Wilson referred to the site plan and said he would walk the Board through the 15 project. He pointed out that the new location entrance will also serve as the exit. He said there 16 will be 3 Municipal Solid Waste (MSW) compactors along with cardboard and mixed recyclables 17 compactors. He said there will be dual level containers. He said the lower level of the Center 18 will have tire, clean metal, clean wood, yard waste, bulky item, and rigid plastics collection. 19 Gayle Wilson said the site will be much safer including some ADA improvements such 20 as a paved service and lower loading heights. He said this site will operate more efficiently, 21 have reduced odors and be a cleaner site with better working conditions for staff. He said there 22 is a but in front of the central MSW compactor for staff. He said this but is enclosed with 23 heating and air conditioning while the other compactors have canopies over them. He said 24 there is also a bathroom and running water in the scale house which no other center has except 25 Walnut Grove. He said if someone is going to the landfill then one would proceed straight in 26 through the property into the landfill area. He said the new scales and scale house would be 27 located here. He said there is a return road if vehicles need to weigh back out to calculate their 28 fee. He said there is also a sanitation vehicle parking area on the perimeter of the property. He 29 said the newly proposed services are: textiles, plastic film, food waste, cooking oil, an 30 expanded salvage shed and a hazardous waste service. 31 Gayle Wilson said this center was originally planned to mirror the one at Walnut Grove 32 at an anticipated cost of$1.4 million. He said the manager proposed that the project be revised 33 to include the entire Eubanks Waste Facility Entrance Way and Scale Operations, moving to 34 the north of Eubanks road, and to include the incorporation of a hazardous waste facility. He 35 said these changes moved the cost to approximately $2.5 million. He said the reason to make 36 these additional changes was to create a safer environment and to replace the old scales that 37 were at their life end. He said the changes also moved operations further away from the 38 Rogers Road area by a hundred plus feet. He said a few additional recommendations have 39 been made and the current budget is now$3.17 million which is being proposed in the Capital 40 Investment Plan (CIP). 41 Gayle Wilson reviewed the project schedule. He said he would like to go out to bid on 42 June 19, 2015, and open the bids on July 21, 2015. He said he hoped to have a contract 43 executed by August 11, 2015, and proceed a week later. He plans to open a temporary center 44 on August 20, 2015, in conjunction with the mobilization of the Contractor. 45 Gayle Wilson said there will be a temporary convenience center with reduced services 46 established for the duration of the project. He said this temporary location is proposed at the 47 Future Millhouse Road Park property. He said it will include placement of a stone base, a 48 temporary chain link fence and various signage (See Attachment 1). 49 Gayle Wilson said the temporary site planning has been coordinated with the 50 Department of Environment, Agriculture, Parks and Recreation (DEAPR). It would include