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Appendix D 2010-0499-53 <br /> Page 12 of 18 <br /> 10.REPORTING REQUIREMENTS AND RECORDS RETENTION <br /> PROJECT EVALUATION REPORTS <br /> The University is responsible for submitting quarterly Project evaluation reports, in accordance <br /> with the Department's guidelines and procedures,that detail the progress achieved to date for the <br /> Project. <br /> PROJECT RECORDS <br /> The University and its agents shall maintain all books,documents,papers,accounting records, <br /> project records and such other evidence as may be appropriate to substantiate costs incurred <br /> under this Agreement. Further,the University shall make such materials available at its office <br /> and shall require its agent to make such materials available at its office at all reasonable times <br /> during the contract period,and for five(5)years from the date of payment of the final voucher by <br /> the Federal Highway Administration,for inspection and audit by the Department's Financial <br /> Management Section,the Federal Highway Administration,or any authorized representatives of <br /> the Federal Government. <br /> 11.OTHER PROVISIONS <br /> REFERENCES <br /> It will be the responsibility of the University to follow the current and/or most recent edition of <br /> references,websites, specifications, standards,guidelines, recommendations, regulations and/or <br /> general statutes,as stated in this Agreement. <br /> INDEMNIFICATION OF DEPARTMENT <br /> The University agrees to indemnify and hold harmless the Department, FHWA and the State of <br /> North Carolina,to the extent allowed by law,for any and all claim for payment,damages and/or <br /> liabilities of any nature,asserted against the Department in connection with this Project. The <br /> Department shall not be responsible for any damages or claims,which may be initiated by third <br /> parties. <br /> Agreement ID#3777 9 <br />