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Appendix D 2010-0499-53 <br /> Page 11 of 18 <br /> $6,228,000 available to the University under this Agreement. If the cost of work done by <br /> the Department exceeds the funding award,the Department will bill the University for the <br /> excess costs. <br /> BILLING THE DEPARTMENT <br /> • PROCEDURE <br /> The University may bill the Department for eligible Project costs in accordance with the <br /> Department's guidelines and procedures.' Proper supporting documentation shall show <br /> evidence of non-federal match and explanation for direct costs and shall accompany <br /> each invoice. At the end of the project,the University will certify that they have met the <br /> 20%cost share requirement. Additional information may be required by the Department. <br /> By submittal of each invoice,the University certifies that it has adhered to all applicable <br /> state and federal laws and regulations as set forth in this Agreement. <br /> Along with each invoice,the University is responsible for submitting the FFATA <br /> Subrecipient Information Form,which is available at <br /> httn://www.ncdot.gov/programs/Enhancement/ProjectAdministration/Forms/. <br /> • INTERNAL APPROVALS <br /> Reimbursement to the University shall be made upon approval of the invoice by the <br /> Department's Financial Management Division. <br /> • TIMELY SUBMITTAL OF INVOICES <br /> The University may invoice the Department monthly for work accomplished,but no less <br /> than once every six(6)months to keep the Project funds active and available. If the <br /> University is unable to invoice the Department,then they must provide an explanation. <br /> Failure to submit invoices or explanation may result in de-obligation of funds. <br /> • FINAL INVOICE <br /> All invoices associated with the Project must be submitted within six(6)months of the <br /> completion and acceptance of the Project to be eligible for reimbursement by the <br /> Department. Any invoices submitted after this time will not be eligible for reimbursement. <br /> Agreement ID#3777 8 <br />