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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: November 15, 2007 <br />Action Agenda <br />Item No. ~- -~C _ <br />SUBJECT: Approval of Annual Budget Request Process for County Financial Support to <br />Human Services Related Agencies <br />DEPARTMENT: <br />County Manager's Office <br />Budget Office <br />ATTACHMENT(S): <br />PUBLIC HEARING: (Y/N) No <br />INFORMATION CONTACT: <br />Gwen Harvey, Assistant County <br />Manager, 245-2300 <br />Donna Coffey, Budget Director, 245-2151 <br />PURPOSE: To approve changes in the annual budget request process for Human Services <br />related outside agencies requesting County financial support. <br />BACKGROUND: The County has historically solicited applications for outside (non-profit) <br />agency grant funding as part of its annual budget process. The County Manager's Office in <br />conjunction with the Human Services Advisory Commission, the Human Services Management <br />Team, and Budget Office coordinates responsibilities for orienting and training the grant <br />seekers, soliciting and evaluating grant applications, and providing technical support and <br />guidance to the BOCC in~deciding final funding allocations. Following budget adoption each <br />year, Budget staff executes and administers agency performance agreements and prepares a <br />year-end report on agency accomplishments. <br />Staff has reviewed the outside agency application process and believes opportunity exists to <br />strengthen and accelerate this component of the annual budget process in the upcoming budget <br />season. Staff proposes the following changes beginning FY2008-09: <br />-~= Timeline <br />Historically, the annual outside agency funding process has kicked off in January <br />followed by completed applications due to the County in March -leaving little time for <br />thorough staff analysis before the Manager had to finalize funding recommendations by <br />mid-May. Staff proposes that, beginning in fiscal year 2008-09, the process be kicked off <br />in late November with completed applications due to the County mid-February 2008. As <br />outlined in the 2008-09 Budget Calendar, proposed outside agency funding for fiscal year <br />2008-09 would be a topic for a budget work session in March or April 2008 followed by <br />final Board funding decisions in June 2008. <br />~- BOCC Charge to Human Services Advisory Commission (HSAC) <br />In the past, while the Human Services Advisory Commission has reviewed outside <br />agency funding applications, the County Manager has exercised discretion on final <br />