Agenda - 06-25-1979 - Laserfiche WebLink

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er)4,1 To: Orange Director' Commissioners tor• From: Date: June 25, 1979 Subject: County collection functions and related finance reorganization The purpose of this memo is to pror)se a change in the collections function apparent becom. aPP in recent brit, •,' the County and related financial opera::�cns to maximize efficiency, particularly, to meet other requirements that have weeks. The primary item of concern is the Family Planning fees collection that nd area of was first made known to me on June 5,1979. Ass cproposed to ben released tfrom Support Enforcement Program (IV-D) It is bee recommendation that these be the direction of the County attorneys. office enue ctor other revenue placed under a lidatedicount trevcolle 's officeand theFinancecoffice. that currently take The obvious reasons for this are: one, that N.C. General Statute s.require that the Financhaofficec a responsible for all functyonolprovides the most thereof; two, t consistent accountability; and, third, that the existing tax office has a track record of sound collection practices including knowledge of appropriate statutes and use of various tools to enforce collections. I propose several changes in the tax office that will require additionderived funding, but I have also proposed a source for these funds, that is, funds from additional indirect costs from ,- 1-'t fethDivisicr't Enforcementrrecommene letter attached of June 12, 1979). Also, dation is followed, additional administrative funds should be available there. Changes which are summarized in the attached budget sheets include: the creation of the position of Director of Revenues, to be assumed by the present tax collector who would retain that legal position; the deletion of the position of delinquent tax collector which was not required during the past year and replacing it with a rever�te clerk who t:o:ld be responsible for miscellaneous revenue and assisting tax col'.action when appropriate. A further position is recommended which would be the Health Revenue Clerk for the Family Planning collections. This clerk would work the Chapel Hill and revenues, but also assume responsibility as soon as possible, environmental fees, others if approved, and then the dental clinic when it comes on line. An additional clerk will be anticipated with the arrival of the dental clinic. I would further recommend several funded with service funds. I would like to recommend graded one classification and to u oryimplicationuin that it permits.herhto designation has considerable statutory of checks, vouchers, and purchase be assigned pre-audit duties including approval orders providing considerable relief t.• the Finance Uficer. The additional responsibility assigned should be accompanied by additional pay. I would also I a m n m aproval of a check signing, device to to our computer. a CETA summereworkerssO checks an was told 7