Agenda - 01-17-1978 - Laserfiche WebLink

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Page # 4 Consolidated Tax Collections and Carrboro will have access by video screen terminals to the collection re- cords. Dedicated telephone lines will connect the cities to the County. No other new equipment will be required, excluding, of course the peripheral equipment currently scheduled for the County Tax:Office as part of the County's total system acquisition. It is assumed that, as the municipalities use of the County's computer facilities increases in non-tax areas, the cost of terminal and telephone lines rents will be decreased for the tax office. Other computer applications will be maintained on the same equipment and further distribute the casts. MISCELLANEOUS 1 ) The County Attorney will represent the Tax Office and provide all legal advice. Municipal Attorneys will refer inquiries to him. 2) The County will prepare a special city bill for Durham County residents of Chapel Hill and forward assessment data to Mebane which will prepare its own Town bills. COSTS The Towns will be charged for these services on a per bill collected basis to be determined at year end according to the actual cost of tax collections. Cost per bill will be further apportioned to the Towns on the same ratio of," Town to total taxes on its bills. An estimate, for quarterly payment purposes, will be determined by the County Finance Officer, with a year end reconciliation for additional payments or refunds. An example of the method of determining charges is attached based on current tax rates and current number of bills. It is also proposed that a 15% surcharge be placed on Chapel Hill and Carrboro for the first year only producing an additional $3,500 for the County as partial recovery of start-up costs prior to duly 1, 1973 relating to com- puter hardware and programming. This will not be charged to Hillsborough since the Town is not requiring any additional hardware and receives little advantage from multiple collection prints in the Southern part of the County and in fact a $550 credit is proposed for Hillsborough to adjust for the costs of the additional charges for Chapel hill and Carrboro offices. Included in the Tax Collector's costs will be a rental charge to the Data Processing Department for central processing and staff support, rent (or depreciation) for capital equipment purchased originally by the County (including DP equipment), and payments to the Towns for services rendered to the Tax Collector, i . e., conveyance of collections from citizens to the Tax Collector. Assume that 10% of the total County Tax Sills were "walk-ins" in each municipality and each bill averaged 10 minutes of staff time, then approximately 3 man months would be required from each unit (33,500 X 10% X 10 min 3 man months). This appears to be high from current estimated traffic although one can assume that the elimination of duplication in walk- ins will not affect the southern municipalities to the extent that it will the County. $3,500 per unit should cover that 3 man months. $7,000 or $1 per bill is estimated for Chapel Hill and Carrboro walk-ins.