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s <br /> (21) EXAMINATION OF FXCORDS : <br /> a. Th VENDOR GLgrees that the PURCHASER or any of his duly <br /> authorized representatives shall have access to and the <br /> right to examine, audit, excerpt and transcribe any <br /> directly pertinent books , documents , ,papers and records of <br /> the' VENDOR, involving transactions relating to this con- <br /> tract. Such material must be retained for 5 years. The <br /> re ention time shall be calculated iro:►t the end of the <br /> VEDORIS fiscal year in which the final entry .was made <br /> in the records retained. <br /> � <br /> __b. Th VENDOR agrees to keep a record of pertinent books , <br /> documents, papers and records involving transactions <br /> re ating to this contract. Duplicate copies and inter- <br /> mediate data will be retained if they contain significant <br /> information not found on the record copy. The VENDOR <br /> agrees to keep financial and cost accounting data to <br /> include: accounts receivable invoices ,' transportation <br /> records, purchase and transfer of material, cash ledgers, <br /> ch cks for salaries, records of accounts payable, labor <br /> distribution records and petty cash .records. The VENDOR <br /> shall keep pay administration records to include payroll <br /> sheet and registers, tax withholding statements , .time <br /> cards and payroll checks . The VENDOR also agrees to keep <br /> Procurement and supply records to :include store requisi- <br /> tions for material, maintenancerwork orders , equipment <br /> use and status reports, expendable property records , pur- <br /> chase orders and production records of quality control <br />