Agenda - 12-01-1980 - Laserfiche WebLink

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7 2 MEMORANDUM 3. New Pr2gramsjiinuiring Additional Clerical Time orange County D.S.S. has implemented several new programs which require additional clerical time. In our foster Care for Children Unit, we have organized a Permanency Planning Committee, which is meeting twice a month. We are assigning a clerk to take notes for minutes of these meetings, and also asking her to do the typing which follows from this Committee's recom- mendations and actions. e Orange County D.S.S. has also been given the Energy Assistance Program pre- viously administered by J.o.C.C.A. While the final regulations for admin- istration of this program have not been received, it is anticipated that clerical, time will be required for this new program. Orange County D.S.S. is also the wort; station for three social, wort: students from the U.N.C. School of Social Work. These students are assisting our Social Work staff with their cases as part of their field training in social work. These students are dictating, and this additional dictation is being typed by our clerical staff. Christmas donations are also being handled by clerical staff for the coming Christmas season. It is anticipated that additional phone problems will occur as a result of the increase of incoming calls for this program. 4. Miscellaneous Items Increases in Food Stamp outreach Activities continue in efforts to increase participation in the food stamp program. We have experienced some increase in participation, already. Increased participation means more clerical time scheduling food stamp appointments and in pre-screening activities done at the front desk. It also means more filing of records and increased file room time in pulling records. More reception time assisting walk-ins also re'sul.ts.. Increases in the Aid to Families with Dependent Children and Medicaid Programs have similar effects resulting in the need for additional clerical time. I am not saying that an additional 20 hours per week will be sufficient to absorb all of the above mentioned needs. However, I realize the lack of funds during this budget year must be taken into consideration, and have given careful con- sideration to this problem before making my request. In examining this year's budget, a vacancy in Carr Mall for a part-time clerk-typist II has existed since the year began. This vacancy for these five months (and an additional month or longer) results in enough funds to cover the cost ($3,583 in salary plus $660 in fringe. benefits - $4,542 total) for the rest of this fiscal year. This means no budget amendments would be necessary for adding this time. We have recently had a resignation of a part-time clerk-typist II, so we may easily request reallocation of this position from part-time to full-time, with January 1, 1981 as our proposed date. RP jddm . i