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EXECUTIVE SUMMARY <br />Q. Why do I need this schedule? <br />A. According to G.S. §121-5 and G.S. §132-3, you map only destroy public records with the consent of the <br />Deparnnent of Cultural Resources. This schedule is the primary way DCR gives its consent. Without <br />approving this schedule, your county is obligated to obtain the Department's permission to destroy airy record, <br />no matter how insignificant. <br />Q. When can I destroy records? <br />A. Each records series listed on this schedule has specific disposition instructions which will indicate how long <br />that series must be kept in your offices. In some cases, the disposition instructions are simply "Retain in office <br />permanenfly," which means that those records must be kept in your offices forever. <br />Q. What film services do you provide? <br />A. The Department of Cultural Resources provides microfilming of the minutes of major decision-making boards <br />and commissions in a county. We will also film. records of adoptions for your Social. Services agenry. Once <br />those records are filmed, we will store the silver negative (the original) in our security vault. <br />At the time this schedule is published, there is no fee for the filming or fox storage. There will be a fee if you <br />request duplicate reels of film, or if we destroy your adoption records after filming. Contact the analyst <br />assigned to your county for the most current information. <br />Q. What should I do in case of fire or flood? <br />A. Secure the area, and keep everyone out until fire or other safety professionals allow entry. Then, call our <br />Raleigh office at (919) 807-7365 for the Head of the Local Records Program or (919) 807-7339 for the State <br />Preservation Officer. If you're in the western part of the state, call our .Asheville Office at (828) 274-6789. <br />Nights and weekends, call pour local emergenry management office. <br />DO NOT ATTEMPT TO MOVE OR CLEANANYRECORDS. <br />Damaged records are extremely fragile and require careful handling. Our staff is trained in preliminary <br />recovery techniques, and professional vendors can handle larger disasters. <br />Q. Who can I call with questions? <br />.A. If you are located west of about Statesville, call our Western Office in Asheville at (828) 274-6789. East of <br />Statesville, all the way to the coast, call our Raleigh office at (919) 807-7350. <br />ll <br />