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16. Submit a final report to the State Library by August 15,2016, providing a description of project
<br /> expenditures, a narrative of project activities, evaluative elements, and other elements required by the
<br /> funder.
<br /> 17. Certify upon completion of the grant that grant funds were received,used, and expended for the
<br /> purposes for which they were granted.
<br /> 18. Maintain adequate financial records to ensure complete reporting, and retain programmatic, financial,
<br /> and audit records relating to the grant for a minimum of three years from the due date of the final
<br /> grant report at the end of the Five Year Plan, or until all audit exceptions have been resolved,
<br /> whichever is longer. Provide access upon request to the Department of Cultural Resources, Office of
<br /> the State Auditor, Institute of Museum and Library Services and the Comptroller General or their
<br /> designees,to all records and documents related to the award, including audit work papers in
<br /> possession of any auditor of the Library.
<br /> 19. Ensure that grant funds are audited in compliance with state and federal audit requirements for local
<br /> governments and public authorities, institutions of higher education, and non-profit organizations,
<br /> and, as applicable, according to the standards of the federal Single Audit Act of 1984 as amended
<br /> 1996 and 2003, and Circular A-133 "Audits of States,Local Governments, and Non-Profit
<br /> Organizations" as supplied by the Executive Office of the President, Office of Management and
<br /> Budget, Washington,DC.
<br /> 20. Comply with the requirements of North Carolina General Statute 143C-6-23: "State grant funds:
<br /> administration; oversight and reporting requirements"and the corresponding rules of North Carolina
<br /> Administrative Code, Title 9, Subchapter 03M, "Uniform Administration of State Grants,"including
<br /> submission of required financial reports within six months (or nine months for$500,000 threshold)of
<br /> the end of the Library's fiscal year(s) in which grant funds are received.
<br /> 21. The State Auditor and the using agency's internal auditors shall have access to persons and records as
<br /> a result of all contracts or grants entered into by State agencies or political subdivisions in accordance
<br /> with General Statute 147-64.7 and Session Law 2010-194, Section 21 (i.e.,the State Auditors and
<br /> internal auditors may audit the records of the contractor during and after the term of the contract to
<br /> verify accounts and data affecting fees or performance).
<br /> 22. File with the State Library a copy of the Library's policy addressing conflicts of interest that may
<br /> arise involving the Library's management employees and members of its board of directors,
<br /> commissions, or other governing body. The policy shall address situations in which any of these
<br /> individuals may directly or indirectly benefit, except as the Library's employees or members of its
<br /> board, commissions, or other governing body, from the Library's disbursing of grant funds and local
<br /> matching funds and shall include actions to be taken by the Library or the individual, or both,to avoid
<br /> conflicts of interest and the appearance of impropriety. (N.C.G.S. 143C-6-23(b)).The policy shall be
<br /> filed before the State Library may disburse the grant funds, unless the Library is covered by the
<br /> provisions of N.C.G.S. 160A-479.11 and 14-234.
<br /> 23. File with the State Library the Library's sworn written statement completed by the Library's board of
<br /> directors or other governing body stating that, pursuant to N.C.G.S. 143C-6-23(c),the Library does
<br /> not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the federal, State, or local
<br /> level. The policy shall be filed before the State Library may disburse the grant funds, unless the
<br /> Library is covered by the provisions of G.S. 160A-479.11 and 14-234.
<br /> 2015-2016 LSTA Grant Agreement page 3 of 5
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