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6 <br /> b. Non-overnight Travel <br /> (1)Advances <br /> With the exception of registration fees, travel advances will not be made for non- <br /> overnight travel. <br /> (2)Transportation <br /> County employees are encouraged to use County-owned vehicles instead of personal <br /> vehicles when available. When travel is authorized by personal vehicle, <br /> reimbursement is allowed at the prevailing non-taxable rate per mile allowed by the <br /> Internal Revenue Service. <br /> (3) Meals <br /> An employee involved in one day or partial day travel shall be reimbursed for meals <br /> only when the destination is located at least 35 miles from the employee's normal <br /> place of work or such expenses are incurred as a result of attendance at a formal <br /> workshop, conference, or seminar. Meal reimbursements will be made in accordance <br /> with the established per diem rates. <br /> (4)Registration Fees <br /> Fees may be paid in advance by the County or employee. Paid receipts are required <br /> for reimbursement when registration fees are paid by the employee. <br /> (5)Parking <br /> A paid receipt is required for reimbursement of this expense. <br /> 10. Responsibilities <br /> It is the responsibility of the Financial Services Department to manage this policy. Financial Services <br /> will review the requests for reimbursements and ensure all provisions of this policy have been <br /> followed, Once any travel discrepancies have been reconciled with the appropriate Department Head, <br /> Supervisor, or traveler, a Finance Department representative will ensure timely payment of the <br /> traveler's expenses. Once Financial Services receives a fully executed Travel Authorization Form, <br /> they will retain both the original copy and an electronic copy. Financial Services will send an <br /> electronic copy of the executed form via email to the employee and/or Department designee. It is the <br /> responsibility of the employee or department designee to work with the Purchasing Agent to <br /> authorize travel on the appropriate P-Card <br /> Revisions and dissemination of this policy are the responsibility of the Financial Services <br /> Department. <br /> Effective July 1, 2009 (revised 11-18-2014) <br /> ORANGE COUNTY TRAVEL POLICY Page 5 of 5 <br />