Agenda - 04-10-2006 - 7a - Laserfiche WebLink

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• 3 The cost of mitigating the landfill activities in this area to make them useful for facilities would have likely taken the entirety of the park budget or more, and so this is recommended until such time as other opportunities arise. However, there may be environmental education opportunities in conjunction with the former landfill. • There was interest in a possible community room for future phases of the park as funds may permit. It was noted that grant sources may exist to help construct some of these facilities or help mitigate the landfill areas. • The committee requested that a copy of the master plan be posted at the Community Policing Station once adopted by the Boards, to provide community information on planned facilities. The committee recognized from the outset that facilities proposed would exceed available funds ($850,000 from the 2001 Parks and Open Space bond), but as with other projects the group was encouraged to think creatively about the desired eventual park design. The committee did list their top priorities for facilities as: 1. Basketball courts 2. Youth baseball/softball field 3. Playgrounds 4. Picnic shelter The Town of Hillsborough will be considering the master plan on May 8th. It is anticipated that the Town may request a clarification about possible future expansion of the proposed Town Public Works operation into the hardwood forest area as part of the "southern pod". Once the master plan has been agreed to, the Town and County will need to formalize the planned land swap and address any operational issues (a memorandum of agreement regarding operation and maintenance has been proposed). Once this is completed, the pre- construction phase of the park may begin, followed by solicitation of construction bids (and decisions on facility construction priorities based on cost) and construction of the park. Staffs current informal timetable for park construction estimates that the land swap, MOA for operations and construction documents and bid solicitation could all occur before the summer of 2007, with construction beginning in summer/fall 2007 (subject to change based on the time for completion of these steps). FINANCIAL IMPACT: The 2001 Parks and Open Space bond allocated $850,000 for Fairview Park, Phase II. The proposed park as designed in the master plan is estimated to be in excess of$1.4 million, requiring prioritization of facilities to be built in Phase 2 when construction bids are received. The master plan was developed with this prioritization anticipated. RECOMMENDATION(S): The Manager recommends that the Board receive the master plan and discuss the proposal, providing direction to staff on needed changes and the other actions needed for this project (land swap, operations and maintenance agreement). If ready, the Board may wish to adopt the master plan, with changes as identified.