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60 <br />working days prior to the pre-application meeting. The Planning <br />Department may request that representatives of other public agencies <br />be present at the pre-application meeting. These agencies may include, but <br />not be limited to, the Orange County Planning Board, the Orange County <br />Recreation Department, the Orange County Health Department, the <br />municipalities of Chapel Hill, Carrboro, Hillsborough, and Durham, the <br />North Carolina Department of Transportation, and Orange Water and Sewer <br />Authority. <br />b) Annual Telecommunications Projection Meeting (ATPM). In January of each <br />year the County shall hold a meeting of all carriers and tower companies who <br />have filed applications the previous year. or anyone who has expressed an <br />interest in filing an application to construct a facility within the County in order <br />to develop a plan for facility deployment within the County that provides <br />reasonable coverage based on the needs of the County and its residents, <br />while minimizing the number and intrusiveness of the facilities and the most <br />efficient facility site use. The County shall notify each party of the date, time <br />and place of the meeting no later than thirty (30) days prior to the meeting at <br />the last known address of the party and attendance shall be expected from <br />all parties desiring to locate wireless telecommunication facilities within the <br />County during the year. Attendance at the ATPM is mandatory. <br />1) Prior to the acceptance of any applications for Telecommunications <br />Wireless Support Structures, a plan indicating proposed search rings <br />shall be submitted to the Zoning Officer on or before December 31St <br />of each year. The purpose of the ATPM is to allow for a complete <br />review of collocation opportunities and address coverage issues. <br />After all site plans or search area plans are received, the Planning <br />Department Staff shall schedule an ATPM during the month of <br />January with the providers. New applications for Class A Special <br />Use Permits for telecommunications wireless support structures will <br />be reviewed twice per year at the County Commissioners' May and <br />November Public Hearings. New applications for Class B Special <br />Use Permits for telecommunications wireless support structures will <br />be reviewed by the Board of Adjustment in accordance with the <br />published Board of Adjustment meeting schedule. No application <br />will be considered unless the proposed site was identified on either <br />the site plan or the search ring plan shown at the ATPM. <br />3) Formal applications for the May and November Public Hearings by <br />the County Commissioners, and meetings of the Board of <br />Adjustment, shall be submitted in accordance with the published <br />yearly calendar of meetings schedule. <br />3) Exceptions to the ATPM requirement as it applies to a particular site <br />may be allowed in the case of unforeseen events as defined in <br />Section 6.18 provided the applicant shall submit documentation for <br />review by the Orange County Development Advisory Committee <br />(DAC) that such a waiver is necessary. The DAC shall make a <br />