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2 <br />back the project by approximately six months. If the BOCC agrees staff can proceed to bid the <br />project and the Manager can award the bid in July with construction beginning in August. This <br />would allow site work construction to begin about 2 -3 months earlier to take advantage of <br />suitable construction weather of the summer and fall months and allow the project to be <br />completed approximately 1 -2 months earlier than if the BOCC awards the construction bid in <br />September. <br />The current bidding and construction timeline is proposed as follows: <br />TASK <br />BEGINNING <br />DATE <br />END BY <br />DATE <br />BOCC Action: Authorize the Manager to proceed with bidding <br />and award for construction during the summer and fall months of <br />2015 <br />6/2/15 <br />Bid advertisement (one month) <br />6/19/15 <br />7/21/15 <br />Pre -bid Meeting <br />7/6/15 <br />Bid Opening <br />7/21/15 <br />Bid review and award recommendation <br />7/22/13 <br />8/4/15 <br />Bid Award Notice /Manager Approval <br />8/10/15 <br />8/11/15 <br />Pre - construction meeting <br />8/13/15 <br />Construction Mobilization Begins <br />8/17/15 <br />Temporary Center Opens <br />8/20/15 <br />It is anticipated that construction would be complete in approximately 9 months, weather <br />permitting. A May 2016 completion is anticipated. <br />As with the Walnut Church Grove Road project, there will be a temporary convenience center <br />with reduced services established for the duration of the project. The temporary location is <br />proposed to be located at the Future Millhouse Road Park property and will include placement <br />of a stone base, a temporary chain link fence and various signage (See Attachment 1). The <br />temporary site planning has been coordinated with the Department of Environment, Agriculture, <br />Parks and Recreation (DEAPR). It would include waste and bulky item receptacles, yard waste <br />and electronics recycling only. Other services would be temporarily suspended during the <br />period of construction. Recyclables can be delivered to Cedar Falls Park 24 -hour drop -off site <br />or any other drop -off or convenience center. <br />FINANCIAL IMPACT: The Eubanks Road Convenience Expansion project budget as included <br />in the approved CIP is $3,175,858, including a 10% contingency. The estimated cost of the <br />development and removal of the temporary site is approximately $40,200. <br />RECOMMENDATION(S): The Manager recommends the Board: <br />1) Authorize staff to move forward with bid document preparation and bidding of the <br />Eubanks Road Convenience Center site expansion /improvement project in order that <br />work can be initiated at the earliest possible time during the summer and fall months of <br />2015; <br />2) Authorize the Manager to award the bid and, upon County Attorney review, execute the <br />construction contract for the Solid Waste Convenience Center expansion /improvements <br />during the summer break in an amount not to exceed the project budget; and <br />