Agenda - 06-02-2015 - 6a - Laserfiche WebLink

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il 1 Cheryl Young said Emergency Services has a separate plan that is submitted to and 2 approved by the State. She said this document does not impede into that area. 3 Commissioner Price asked about language on page twelve that stated the Board may at 4 times "adopt a voice of persuasion "; and uses a bond referendum as an example. She said she 5 is not certain that the Board, current or future, will always be in consensus or be able to 6 persuade voters one way or another on a given topic. 7 Cheryl Young said the document sets forth that it is the responsibility of a Board 8 member to make certain that they clarify when they are speaking on behalf of themselves and 9 when they are speaking on behalf of the Board. She added that the document further states 10 that, in general, the Chair, or his /her designate, is considered to be the voice of the Board. 11 Commissioner Price said perhaps the example of the bond referendum was not an 12 appropriate one and could be removed. 13 Cheryl Young said the goal of the language was for the Board to encourage people to 14 vote and it was difficult to determine a good example. She said the bond referendum was 15 ultimately chosen as it is an instance when once the Board as a whole decides to move 16 forward, then the collective Board is moving forward and will encourage the public to vote for it. 17 Commissioner Price asked about the Communications Governance Team mentioned on 18 page fourteen and the creation of pilot program to live tweet BOCC meetings. 19 Cheryl Young said the Public Information Officer, Carla Banks, started this pilot program 20 about one month ago. 21 Commissioner Price said she did not know how this pilot program was going to work but 22 now understands clearly. 23 Commissioner Jacobs said the practice of listing the Commissioner that may be involved 24 in a work group or task force on the information contact has been declining. He said he would 25 like to see the practice resumed with regularity. 26 Commissioner Jacobs said he finds the Strategic Communications Plan to be somewhat 27 vague. He said perhaps the Communications Governance Team will help solve the issues. He 28 said he assumes a group will be established to flesh out the recommendations contained within 29 the document. 30 Cheryl Young said there will be an implementation that will go further into the plan, and 31 the plan is for guidance only. 32 Commissioner Jacobs said there is no recommendation for the Board to establish such 33 a group at this time. 34 Cheryl Young said appointments to the Communications Governance Team will be 35 requested from the Board after adoption of the plan. 36 Commissioner Jacobs said during the 2014 ice storm communication to the public was 37 not centralized. He said the County website would be a useful tool during such times to provide 38 updates on what the government is doing as well as information about utilities, etc. He said he 39 understands that Emergency Services updates some of this information, but he is not sure that 40 is their function. 41 Cheryl Young said such communication is directed by Emergency Services and 42 supported by the County Manager's office. She said the SCP calls for the County Manager's 43 Office to identify the duties and responsibilities of the Public Information Officer and the Public 44 Information Office. 45 Commissioner Jacobs asked if the Board should assume all details pertaining to this 46 type of emergency communication will be worked out, and the Board will find out during an 47 emergency if this assumption is true. 48 Bonnie Hammersley said during this past inclement weather in 2015 her office put 49 together an Emergency Communications Team. She said some of the communications were 50 improved, including greater use of the web page. She said her 2015 -2016 budget will have a