Agenda - 06-16-1987 - Laserfiche WebLink

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l - APPROVED 2/1Z88 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS BUDGET WORK SESSION JUNE 16, 1987 A budget work session was held on June 16, 1987 at 4:00 p.m. at Lincoln Center, Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall, and Commissioners Moses Carey, Jr., Stephen Halkiotis, John Hartwell and Don Willhoit. STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County Managers William T. Laws and Albert Kittrell, EMS Director Bobby Baker, Finance Director Gordon Baker, Clerk to the Board Beverly A. Blythe, Data Processing Director Keith Brooks, Deputy Finance Officer Ken Chavious, Finance Analyst Donna Wagoner, Director of Purchasing Pam Jones, Elections Supervisor Bobbi Strickland and Director of Personnel Beverly Whitehead. BOARD OF ELECTIONS Peg Parker explained the process that had been used in following Board policy and purchasing three new voting machines each year beginning in 1981. The voting machines have been purchased from four (4) different vendors. The vendor used in 1987 can no longer provide service on the older machines and proposed turning in all the old machines for new ones at a cost of $61,000 (16 optic three tabulators). The allocation for 1986 has been put on hold so that other possibilities could be explored and two different vendors have made presentations to the Board of Elections. She noted that Pitt County has voting machines for sale and the Board of Elections will look at this proposal before a final decision is made. She asked that the Board meet with the Board of Elections to review all the proposals they have received. Chair Marshall noted that the money from 1986 would be carried forward with the allocation for three new voting machines included in the 1987 budget. The Board of Elections is in a better position to make a decision on this issue. Discussion ensued on the possibilities of providing the maintenance on these machines locally. Keith Brooks stated that the equipment has been received which will allow the County to program the machines to read the ballots. Chair Marshall requested a time line for getting information and a time line for getting the machines in place. It was decided that a decision needs to be made on the purchase of machines by the 1988 May primary. Commissioner Willhoit endorsed purchasing the machines from Pitt County if only to have them for backup use. The Board asked that the Board of Elections provide a recommendation to the Board on the number of machines needed by each precinct. A meeting will be held for continued dialogue between the Board and the Board of Elections. PURCHASING AND CENTRAL SERVICES Pam Jones referred to page 69 and stated that a half time position is being requested to expand the pickup services in Hillsborough. There are presently 13 different county offices. While the courier serves all these locations, it is extremely difficult to process the mail and get it to the Post office on time. This person would also help with Central Store