Agenda - 05-20-2008-4w - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 20, 2008 Action Agenda Item No. L{' ~ V~/ SUBJECT: Lease Renewal: Community School for People Under Six DEPARTMENT: Purchasing and Central Srvcs. PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Lease Renewal Pam Jones (919) 245-2652 PURPOSE: To consider approving cone-year renewal of a lease for space used as a daycare at the Northside Center, Chapel Hill by Community School for People under Six. BACKGROUND: The Community School for People Under Six has occupied space at the Northside facility on Caldwell Street Extension in Chapel Hill since 1983. The attached lease renewal will extend the lease for one year. Historically, the County has exercised afive-year renewal for the daycare space, however, the County and the Chapel Hill Carrboro City Schools (CHCCS) may choose to enter into discussions in the near term about this site as a potential school location for the District. Due to the long-term relationship with the Community School, staff would recommend that discussions with the CHCCS Board of Education also consider the needs of Community School for People Under Six. The Board will recall that in 1999 the Community School designed and paid for an approximately 2,000 square foot expansion of the building at an estimated $150,000 in order to provide sufficient capacity for the growing number of families that needed this type of service. The one-year lease renewal is recommended under the following terms and conditions: • The daycare is responsible for cleaning its space. • Rent is provided as in-kind support, at an estimated value of $8,000 annually for approximately 752 square feet of County space. The daycare sought approval in 1996 from the County to add approximately 2,000 square feet to the building. The additional was funded entirely'by the Community School for People Under Six and was completed in 1999. • If the daycare is able to access funds for utilities cost from the State or other sources, by terms of the lease, it is to .pay its pro-rata share of the building's utilities. If no funds are available, the County continues to pay the utilities for the daycare space. • Building maintenance is provided by the County for HVAC, plumbing and electrical systems.