Agenda - 05-20-2008-4r - Laserfiche WebLink

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io MCCi, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which is duly organized and existing under the laws of the State of Florida, hereinafter referred to as MCCi, hereby offers to provide Electronic Data Services to ORANGE COUNTY, NORTH CAROLINA, a corporation duly organized and existing under state law, hereinafter referred to as the Client, according to the following terms and conditions. ELECTRONIC DATA CONVERSION MCCi will convert the County's legacy PDF file repository to the Laserfiche system. MCCi will require all PDF files and the MS Access database for this project. The County should specify which index fields from the Access database are to be retained as well as the file naming convention for the individual documents. A folder structure within the Laserfiche database will also be created according to directions given by the County. SCOPE OF SERVICES - Convert existing, multipage PDF files to tiff images, stored in a Laserfiche SQL database as Laserfiche documents. - The Laserfiche documents will be stored within a Laserfiche folder structure based on the County's requested format. - Tiff files will be named according to a naming convention provided by the County. - The new Laserfiche documents will be indexed with up to 5 fields of meta data from the Access database as determined by the County. - The Laserfiche documents will be OCR'd for full text search functionality. Copy of data. The Client will provide MCCi with a copy of all data to be converted on an external hard drive. This will provide easier transportation of the information and eliminate the need to send the original CD-ROM media for conversion. Conversion. MCCi will extract the images contained on the hard drive and convert them to the desired format requested by the Client as stated above. The images and the document classes (i.e. the index data) will be preserved in the exact manner as in the current system. If manual image naming or indexing is required the Client will be charged according to the costs outlined below. Indexing. If indexing is desired and not currently contained within the electronic data converted, the Client is required to provide MCCi with a database of indexing information which would be used to auto populate template fields. OCR. MCCi will conduct Optical Character Recognition (OCR) processing if required and set out in the scope of services. OCR accuracy is dependent upon existing image quality. Data Capture and Quality Control. MCCi is not responsible for the accuracy of existing indexing data and image quality, such as errors on the media, image file corruption, data file corruption or other errors that are not controllable by MCCi. MCCi will report any files that cannot be converted to the Client due to these circumstances. Point of Contact. MCCi requires the Client to make accessible one point of contact to MCCi for all decision making. This person is responsible for obtaining all approvals on behalf of the Client in regards to formatting, accuracy of data, template fields, file structure, output format, etc.