Agenda - 05-19-2015 - 6g - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date:May 19, 2015 Action Agenda Item No.6-g SUBJECT: Contract Renewal for HDREngineering,Incorporated of the Carolinas DEPARTMENT:PUBLIC HEARING: (Y/N)No Solid Waste Management ATTACHMENT(S):INFORMATION CONTACT: Gayle Wilson, 919-968-2885 2015Renewal AgreementJohn Roberts, 919-245-2318 Rate Schedule 2013 Agreement PURPOSE: To approve a contract renewalbetween the Solid Waste Department and HDREngineering, Inc. ofthe Carolinas. (hereinafter HDR) for engineering and consulting services for Solid Wastethrough June 10, 2017. BACKGROUND: On June10,2010 Orange County entered into an agreement with HDR Engineering, Inc. of the Carolinas (hereinafter HDR) for engineering and consulting services for solid waste.The original contract included an option of extending the contract for two additional two-year periods. In May 2013 the BOCC approved anagreement for an additional two years. The proposed addendum engages HDR for the finaltwo-year extension through June10, 2017. Ongoing services provided may include: 1.Landfill gas system compliance 2.Landfill closure/post closure compliance and permitting& capacity calculations 3.Preparation of designs and bid documents 4.Assistance in preparing scope of work requestsfor proposals 5.Assistance with review of bid documents and proposals 6.Preparation of drawing, calculations, evaluations, estimates, assessments, etc. 7.Waste characterizations, master plans, fee/rate structure analysis & feasibility studies 8.Drainage/erosion control plans 9.Convenience Center design and permitting 10.Other technical assistance as may be necessary FINANCIAL IMPACT: Sufficient funds to cover anticipated expenditures are budgeted annually for ongoing and anticipated projects and services. Fiscal 2014/15 appropriations are $150,000. RECOMMENDATION(S): The Manager recommends that the Board authorize the twoyear extension of the agreement until June 10, 2017 and authorize the Chair to sign the agreement on behalf of the Board.