Agenda - 05-19-2015 - 6a - Laserfiche WebLink

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11 1 2 1. Update 2009 real property tax assessments to reflect market value as of January 1, 2017 3 a. Ensure accuracy of records through field visits, questionnaires, etc. 4 b. Build community support through collaboration and education 5 2. Capture building use data, i.e. commercial, residential, industrial and their subcategories 6 a. Will allow tax office to better assist Economic Development and Chambers of 7 Commerce with studies and analyses 8 3. Review exempt properties in Orange County 9 a. Currently approximately $7 billionof exempt property in Orange County 10 b. Important for Asset Management Services, Risk Management and the State’s 11 annually-required AV-50 report 12 13 Dwane Brinson said when errors are found in the field,they are corrected in the current 14 year,rather than waiting until 2017. 15 Commissioner Pelissier asked the procedure for notifying property owners when an 16 error is found. 17 Dwane Brinson said many errors are being uncovered when the property owner returns 18 the postcard.Additionally,some residents themselves report an error during a field visit to the 19 property. 20 Commissioner Rich asked about the Pictometry Sketch Check. 21 Dwane Brinson said this is newtechnologyabout which he has only seen a 22 presentation. He said it takes the Orange County assessment data and overlays it with the 23 current aerial photos.He said when the assessment data and the aerial photos do not match 24 up,a red outline will appear indicating the discrepancy.He reported that it will not be used for 25 thisrevaluation.He added it is a great resource to allow for a more strategic approach to the 26 revaluation process. 27 Commissioner Dorosin said this revaluation is a critical test on how effectively residents 28 are communicated with regardingthis process. He said the additional information included in 29 the 2016 annual listing mailingshould be clearly indicated on the outside of the envelope or in 30 some other obvious way that conveysthat this tax bill is different. He said this will help prompt 31 people to look at themailing more thoroughly.He encouraged a grassroots effort to get the 32 information out to residents directly at public venues such as community events, churches, arts 33 and cultural gatherings,as opposed to just venues like the Chamber of Commerce. 34 Commissioner Dorosin askedif additional staffing hadbeen approved for this process. 35 Dwane Brinson said yes. He said the BOCCfunded two additionalappraisers in 2013 36 and-these staff had been hired and are working currently. 37 Commissioner Dorosin asked for clarification regarding the sales bank. 38 Dwane Brinsonindicated the sales bank is not new. He said t sales have been posted 39 annually to the website in previous years.He said during revaluationany sales used to develop 40 models will be posted. He added this could include sales over 18to 24months. He said the 41 sales bank will include a great deal of information that property owners can use to look at their 42 own property as well as others withintheir neighborhoods for comparison. He said the goal is 43 transparency and helping the public to be as informed as possible to avoid error. He stated he 44 hadspoken at churches in the past in other locations and found it to be very helpful. 45 Commissioner Price asked how the revaluation will affect those who qualify for the 46 Homestead Exemption tax. 47 Dwane Brinson said there is no reapplication for the Homestead Exemption tax. 48 49 5. Public Hearings 50