Agenda - 05-19-2015 - 6a - Laserfiche WebLink

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10 1 memorandum is an effort to explain current market conditions and provide an update of the 2 2017 countywide revaluation. 3 The Orange County Tax Administrator’s Office conducted property tax revaluations in 4 2005 and 2009.Current tax assessments still reflect market value as of January 1, 2009. With 5 a four-year revaluation cycle, the next revaluation would have occurred in 2013. However, at its 6 May 15, 2012 regular meeting, the Board of County Commissioners (BOCC)received a 7 presentation from the Tax Administrator recommending postponing the 2013 revaluation to 8 2015. The BOCC subsequently approved a resolution (Attachment 2) to accept this 9 recommendation and delay the revaluation to 2015. Similarly, at its May 7, 2013 regular 10 meeting, the BOCC received a presentation from the Tax Administrator recommending further 11 postponing the next countywide revaluation until 2017. The BOCC approved a resolution to 12 delay the revaluation to 2017 (Attachment 3). 13 Dwane Brinson referred to his memo in the agenda abstract and reviewed information 14 on the sales analysis and the revaluation process. He said it is planned for all Orange County 15 properties to be evaluated between April 2014 and January 2016. He said thatthis goal may be 16 unmet,but thus far they have been fortunate to find many property owners at home when the 17 evaluations have been conducted,allowingfordiscussion about the property.He said that 18 when each property is visited, an orange postcard isleft for the property owner to completeand 19 mail back in hard copy or complete electronically. He said this postcard solicits information 20 about the home: number of bedrooms, number of baths, square footage, etc. He said property 21 owners have been sending these postcards in to the office,and it allows for current County 22 records to be double checked for accuracy. He said in January 2016 each real property owner 23 in the County will receive the annual listing form as they do every year. He said in addition to 24 that form there willalso be a summary description of the property based on County records. He 25 said this separate insert is an additional attempt to communicate with property owners, solicit 26 feedback or corrections and insure accuracy in the records. 27 He said between January and June 2016, the revaluation process continues with field 28 reviews of the sales used in the models, reviewing grades and depreciations and then the 29 schedule of values process. He said the public hearing in the adoption of the Schedule of 30 Values which was scheduled for July/August 2016, will need to be delayed to begin in 31 September and October2016. He said it is expected that in January 2017, new value change 32 notices will be sent to all property owners in Orange County. He said that January through 33 March of 2017 will allow for informal appeals, followed by the Board of Equalization and Review 34 hearings in April through June 2017. 35 Dwane Brinson reviewed the collaboration process with the community as they move 36 through the revaluation process. He stressed the value of involving the community. He said 37 the methods to involve the community include: 38 39 1.Presentations to Chambers of Commerce, Friends of Downtown Chapel Hill, BOCC, 40 etc. 41 2.Press releases through Orange County Public Affairs 42 3.Sales bank will be posted on the tax office website 43 4.Summary descriptions will be mailed with 2016 tax listing forms 44 5.Revaluation education videos on YouTube 45 6.Frequently asked questions brochure 46 47 He also indicated that they will give clear instruction on how to file an appeal should a property 48 owner need to do so. 49 50 He also reviewed their revaluation goals, listed below: