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29 <br />34 <br /> Minutes shall be kept of all board meetings. <br />Rule 30. Minutes. <br />Minutes will be presented to the board on the regular meeting <br />agenda. Substantive changes, including changes in content, will <br />made in open session. Other changes may be provided to the clerk <br />The exact wording of each motion and the results of each vote sh <br />be recorded in the minutes. On the request of any board member <br />the board shall be polled by name on any vote. <br />Minutes of closed sessions will be presented to the board dur- <br />ing a closed session held under G.S. 143-318.11(a)(1). Motion <br />to go into closed session should state that one purpose of the <br />session is Ñto prevent the disclosure of information that is mad <br />privileged or confidential by G.S. 143-318.10(e).Ò <br />Minutes and general accounts of closed sessions shall be con- <br />sidered sealed automatically. Closed session records shall be <br />unsealed by board action if and when the closed sessionÔs pur- <br />pose would no longer be frustrated by making these records <br />public. <br />Comment: See G.S. 143-318.10(d) and the discussion of minutes <br />in Bonnie E. Davis, <br />Handbook for North Carolina County Com- <br />, ,by Joseph S. Ferrell (Chapel <br />missionerssecond edition, revised <br />Hill, N.C.: Institute of Government, 1985). G.S. 143-318.11(d) <br />provides that minutes and other records made of a closed session <br />may be withheld from public inspection as long as such inspectio <br />would frustrate the purpose of the closed session. <br /> The board shall use the procedure as <br />Rule 31. Appointments. <br />stated in the resolution for ÑAppointment and Orientation Pro- <br />cess for Boards and CommissionsÒ approved on April 6, 1992 <br />and amended on March 15, 1994, August 8, 1994, November 3, <br />1999, November 22, 1999, December 7, 1999, February 14, 2000, <br />June 6, 2000, March 6, 2001, April 20, 2004, and April 12, 2005 <br />when making appointments to fill vacancies in the regular and <br />short-term boards and commissions on which they make ap- <br />pointments. Appointments will be presented by the clerk to <br />the board. <br />These rules may be <br />Rule 32. Amendment of the Rules. <br />amended at any regular meeting or at any properly called spe- <br />cial meeting that includes amendment of the rules as one of <br /> <br />