Agenda - 05-12-2015 - 2 - Laserfiche WebLink

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Attachment 1 Planning Board Recommended Process A 6 PossibleReview Process for Quasi-JudicialItems Requiredfor all Special Use Permit applications Pre-Application Conference The Planning Department intends to begin posting a list of applications received and deemed sufficient on itswebsite so members of the public can be informed about projectsearly in the process.Staff also intends to produce and provide planning Application Submittal& process brochures outlining how input is provided by the public and applicant. Posting * Staff Representatives of various County departments and other agencies, as needed DAC (Development Advisory Committee) Review/Comments Text amendment requiring this new step was adopted by the BOCC on 11/18/14. Planning Board members will be encouraged to attend the Neighborhood Information Meeting(NIM).Attempts will be made to schedule the NIM the same evening as Neighborhood Information the regular Planning Board meetings so that Planning Meeting (minimum of 45 days Board members can more easily attend the NIM. prior to public hearing)* However, it might sometimes not be possible to hold both meetings on the same night due to timing requirements and because Ordinance Review Committee meetings needs to be held periodically as well. Planning Board Meetingto Review Application / Make The Planning Board meeting (which would be held on a Recommendation* date after the NIM but before the formal public hearing) could be a “dry run” for the public hearing. At this time, staff is suggesting that the public would be allowed to speak at the Planning Board meeting(e.g., “testimony” would not be required at the Planning Board meeting, Publish Legal Ad/ Mail but speakers would need to be informed that their Notifications forPublic comments would not be considered testimony and, Hearing therefore, could not be a basis for decision at the formal public hearing). The draft legal ad would no longer be a Consent Agenda item. It would be circulated via e-mail to BOCC members Quarterly Public Hearing a few days prior to publication with the County Manager, (BOCC only)* Attorney, and Planning Directorresolvingany conflicting comments. An increase in frequency for quasi-judicial items is no longer BOCC Decision being suggested. Planning Board members would be encouraged to attend but a quorum of members would not be necessary in order to hold the hearing. Sworn testimony by experts (who are provided by the applicant or parties with standing) is necessary for quasi- judicial items. The public hearing should be closed at the conclusion of the hearingunless additional information has been requested.Additional information would need to either be in writing (if appropriate) or the hearing would be continued to a date/time certain for additional oral testimony. At the conclusion of the hearing, the BOCC could do the following: 1.Defer a decision to a later BOCC meeting date. 2.Refer an applicationback to the Planning Board for further review. * = public participates 3.Make a decision at the conclusion of the hearing.