Agenda - 05-12-2015 - 2 - Laserfiche WebLink

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33 Approved 11/5/14 699 appointment to the Chapel Hill Planning Board, from the area in which I live in, and the first thing that happened, it 700 happened to be me as the nominee, and the first thing that happened was Chapel Hill Planning Board and the 701 Council decided toeliminate that position so I think that we need to talk about those fringe areas that are in the 702 extraterritorial jurisdiction and see if we can get the process working there too. I’m in the southeast corner of the 703 County and it is going to be one of thebig growth areas in a very small area over the next few years, I’m afraid, and 704 there is a lot going on but you usually have to read about it in the newspaper to find out about it. 705 706 Perdita Holtz: So you’re suggesting that we work with Chapel Hill Planning’s Department for them to overhaul their 707 practices on how they notify? 708 709 Paul Guthrie: No, I’m just saying it would be nice to know when those things are going on or how many newspapers I 710 need to subscribe to. 711 712 Perdita Holtz: It’s Chapel Hill’s planning jurisdiction and we don’t necessarily always know what is going on. 713 714 Pete Hallenbeck: I think the key thing is, you being in Chapel Hill, if there’s any neighborhood information meetings, 715 you’ll find out about it in the County because Michael’s suggestion was right on the money. It’s easy to implement 716 and everybody’s informed. 717 718 Buddy Hartley: I feel like the process we have now is working. The question is can we get a quorum at the public 719 hearing. That’s the question. The process is working, staff is doing their job. Staff is giving us the information for 720 whatever is taking place and we are recommending to the Board of County Commissioners, whether they like our 721 recommendation or not, they do what they want to do. So, I do like the fact of possibly having the public being able 722 to come to us before the public hearing but then the question is are we going to have a quorum at the public hearing. 723 I don’t see a big problem with that we just need to let staff know in advance if we cannot make that meeting so they 724 know. We should be able to get a quorum at the public hearing. 725 726 Perdita Holtz: Well it’s really far in advance because the legal ad gets published and notices get sent out, the legal 727 ad is due to the paper like three weeks before the public hearing. 728 729 Buddy Hartley: So we want to be able to have a quorum at the public hearing, we either do or we don’t. 730 731 Lisa Stuckey: Aside from the time somebody was late, and I was one of them one time, it’s been very close. There 732 were other meetings, I can thinkof two others, maybe three, where we were waiting for people to come. 733 734 Maxecine Mitchell: But I usually get an email and if not an email somebody calls. Does not everybody get that same 735 thing as a reminder? 736 737 Perdita Holtz: Yes, Tina sends out emails asking about quorum. 738 739 Maxecine Mitchell: I have it on my calendar but when I get the email I remember, that’s right I do have a public 740 hearing. 741 742 Buddy Hartley: And she does call. 743 744 Maxecine Mitchell: Yes, if she doesn’t hear from me, she’ll call. I just wondering, is that not working for everybody to 745 remember that there’s a public hearing? 746 747 Perdita Holtz: Often we call because enough people have said no, and so it’s getting very close on whether we’re 748 going to have quorum and so now we’re scrambling to geton the phone with people who haven’t responded to see if 749 they can show up or not. 750 751 Pete Hallenbeck: You can put a lot of procedures in place but the bottom line is we had a lot of trouble and if it 752 happens again something has got to change. I would ask,it’s not clear to me, what the value of having a true joint 14