Agenda - 05-12-2015 - 2 - Laserfiche WebLink

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27 Approved 11/5/14 378 deal with that issue without tearing up the relationship of what a citizen advisory board is to the elected leaders of this 379 County. I think we should think in that line as we work on the process. 380 381 Pete Hallenbeck: I agree we need to find a way to get people there but we need to find a way to do it that doesn’t 382 penalize people who come to a meeting if we don’t have enough people there. That might be the best way to put it. 383 384 Laura Nicholson: I have a lot of comments, in light of the timelinethat we were given to consider this I wonder if we 385 can’t divide it. It seems like there are a few things that are easy and specific and there are a few things that are really 386 squishy so if could just get through some of the specifics. In regard to the quorum, I obviously haven’tbeen here 387 long enough to understand why the quorum was ever an issue but it just seems like a communication thing. If we’ve 388 made it clear that you are supposed to be at as many monthly meetings and you can and be at the quarterly public 389 hearing, and aregiven insufficient notice,and we double check to make sure there’s enough people there, I don’t 390 see it as an issue. I think it is a little insane to do this whole roundabout to change this whole process that seems 391 important because we can’t get our act together internally and I think it could be fixed internally so it doesn’t have to 392 be this whole big process. And the frequency of public hearings, I don’t know if that is something that is really 393 specific and easy to figure outor not but I’m just curious if we couldn’t just divide it. So talk about a few things we 394 can iron out tonight and a few things we go back and ask for more time to figure out. 395 396 Pete Hallenbeck: Again, it strikes me how to get people there because I thinkthere’s agreement that’s really 397 important but if we make mistakes and people can’t show up for whatever reason, how do you keep that from 398 throwing everything off track? We do serve at the pleasure of the Commissioners so they could certainly come up 399 withsome club and stick approach to make everybody come to the meetings but I would leave that decision to them. 400 401 Bryant Warren: Reading this I’m a little concerned with, I feel like it ison the step of dissolving the Planning Board 402 and just going straight to the County Commissioners. I’ll apologize I did miss the public hearing last month, I got my 403 days mixed up and thought it was the next night. But it is very seldom that I’ll miss a public hearing or a meeting. I 404 will make sure I’m here and I don’t understand how the Planning Board can make a recommendation to the BOCC 405 before the public hearing is being held because I really think they need to be involved in the public hearing in order to 406 make an adequate recommendation to the BOCC. I think we can do something, I only been on the Board for a 407 couple of months now so I don’t know what went on in the past regardingthe quorums. I do feel like if you’re a 408 member of the Planning Board then it is your obligation to make sure you attend the meetings. I thinkwhat we need 409 to do is stress that we need to keep things the way they are, continue the public hearing, continue with the Planning 410 Board playing a very big role in it so they can make the recommendations they need to, because evidentially, ifthey 411 don’t,then you might as well dissolve the Planning Board and not even have it. That’s my recommendation. 412 413 Pete Hallenbeck: One challenge that came out of this whole discussion that hit me was during the quarterly public 414 hearing, I referred to citizens that want to go to the top they want to go to the decision makers and sometimes it’s 415 hard to get citizens to come to an advisory board, they want to talk to the Commissioners. Part of the reason for 416 making sure that this notification process tells people about the Planning Board is to give them more opportunities for 417 input. The before and after comes down to what Craig has up on the board. We have a public hearing then Planning 418 Board then BOCC action. I think that’s good I think that’s critical and I think the Planning Board has to get input so 419 they can make the recommendation to the Commissioners. When I talk about having a Planning Board meeting after 420 what I am talking about is once the Board of County Commissioners has made decision, I don’t think there is any role 421 for further input from the Planning Board. I do think it’s critical and would even say they shouldn’t make a decision 422 before the Planning Board has had an opportunity to make a recommendation. Any time the Commissioners have 423 the option of doing itand just saying wow, this is just too much to handle all this input, they can kick it back to the 424 Planning Board and we can talk it over and it will come up at the next meeting, they have that option. So, yes if the 425 impression that the Planning Board is somehow being diminished in its role, no I don’t want that. I do want to make 426 sure we don’t hold up the citizens thatshow up and I’d like to find a way to encourage citizens to come to the 427 Planning Board to get their concerns known earlier. Part of thatis what I’m talking about in here about the Planning 428 Board meeting with the public if the public could come to these meetings, it is a bit of a dry run. The other thing that 429 came up in that meeting is another problem we’ve always had which is would thatwe had a crystal ball to predict the 430 no-brainers from the ones that are going to be controversial. If we can get citizens to come to the Planning Board 8