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b
<br />FH is responsible for its acts and the errors and omissions of its principals, agents,
<br />officers, directors, employees, licensees, and invitees or other third parties that
<br />enter FH premises. FH agrees to indemnify and hold harmless and defend the
<br />County from any act or omission of FH, its principals, agents, officers, directors,
<br />employees, licensees, and invitees or other third parties that enter FH premises,
<br />and FH agrees to indemnify the County from any and all losses, damages, costs
<br />and expenses (including reasonable attorney's fees) caused by or arising out of an
<br />act, omission, fault, negligence or other misconduct of FH, its principals, agents,
<br />officers, directors, employees, licensees, and invitees or other third parties that
<br />enter FH premises which occurs in connection with this contract.
<br />X. FH agrees to record all Administrative Costs and all Costs of Services provided to
<br />the intermediate offender population following generally accepted fund
<br />accounting procedures. To the extent allowed by law, FH agrees that the County
<br />may, at its sole discretion, perform an annual audit of the project, which shall
<br />comply with the requirements of the Single Audit Act of 1984 and be made
<br />available for inspection by the County staff. The County, or any of its duly
<br />authorized representatives, shall, to the extent allowed by law, have access for the
<br />purpose of audit and examination to any books, documents, papers, and records
<br />that pertain to this project. To the extent allowed by law, if as a result of
<br />inspection of the audit, any project expenditure is disallowed the County may, at
<br />its sole discretion, reduce the amount of any expenditure under this contract by
<br />the amount disallowed or demand repayment. FH agrees to submit program
<br />activity information to the Information Management System (IMS) database of
<br />the Criminal Justice Partnership Program immediately after each Client contact.
<br />FH further agrees to maintain adequate documentation to support all costs billed
<br />to County pursuant to this contract. Such records and supporting documentation
<br />must be retained and available for audit purposes. Adequate documentation is
<br />defined as follows for each major budget category:
<br />A. Administrative: Documentation must include time and attendance records,
<br />payroll periods, payment rate and a brief description of the services provided.
<br />Reports must be signed by FH's Executive Director or his/her designee. This
<br />requirement applies to all personnel paid from funds obtained by FH pursuant
<br />'to this contract.
<br />B. Supplies and Other Operating Expenses and Equipment. Documentation must
<br />include purchase order authorization and audited vendor invoices approved by
<br />FH's Executive Director or his/her designee. FH further agrees to maintain a
<br />current inventory of all County-owned equipment in its possession.
<br />XI. Title to all property acquired in whole or in part with contract funds in accordance
<br />with an approved budget and other requirements set by the County shall be held at
<br />all times by the County and may not be reassigned. Such property must be
<br />marked as the property of the County with an appropriate tag or sign. FH shall
<br />exercise due caution in the use, maintenance, protection, and preservation of such
<br />property during the contract period. Upon the expiration of this contract, all
<br />County property shall be returned to County within 10 working days.
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