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DocuSign Envelope ID:29F350EB-C553-4EEB-BD97-898B3775EE03 <br /> MEETING MINUTES t <br /> boomerang <br /> D E S I G N <br /> rethink,repropose,results <br /> Pre-Bid Conference <br /> Cedar Grove Community Center <br /> February 4,2015 <br /> boomerang Design No.:1315 File No.:B-8.0 <br /> Welcome to the mandatory Pre-Bid Conference for the Cedar Grove Community Center Renovation project.The scope <br /> of this project consists of a+/-30,000 sq.ft. renovation (15,000 sq.ft, community center and 15,000 sq.ft.of storage). <br /> Call to Order <br /> • Commence meeting. <br /> • Circulate sign-in sheet. <br /> • Introductions of Owner and Design Team. <br /> Bidding Schedule <br /> • Substitution Request Deadline: Monday, February 9, 2015 5:00 p.m. <br /> • All Substitutions must be electronically submitted by a prime contractor. <br /> • Complete the Substitutions form in its entirety so we can effectively evaluate the request for substitution of <br /> a product or additional manufacturer. <br /> • All accepted requests will be included in a future Addendum. <br /> • Addendum: <br /> • Addendum#1 was issued on January 29,2015. <br /> • Goal is to issue the final addendum 7 days before the receipt of bids; however,this is contingent upon early <br /> contractor review of the documents. <br /> • Minutes from today's meeting and the sign-in sheet will be issued in a future addendum. <br /> • Bid Date:Thursday, February 19,2015 at 2:00 pm. at 131 West Margaret Lane, Room 004, Hillsborough NC. <br /> • Do not be late. Bids will not be accepted after the 2 p.m.deadline. <br /> • Bids will only be accepted by a prime bidder who attended today's meeting. <br /> • The bid clock will be determined by a Verizon Cellular phone. <br /> • Construction Duration:300 calendar days from the Notice to Proceed to reach Substantial Completion. <br /> Bidding Procedures <br /> • All documents(plans,specs,addenda)will be issued electronically. Contractors can print sets at their own cost if <br /> needed. <br /> o Complete plans and specifications for this project can be obtained from Boomerang Design <br /> RaleighBids @thinkboomerang.com. Once received, a reply email with a link to download the project <br /> drawings and specifications will be sent. <br /> • Bids will only be received by prime(General)contractors who have attended today's meeting. <br /> • Section 00 2113—"Instructions to Bidders" <br /> o Refer to this section for further information on the Bid Proposal and Bonding information. <br /> • Use only the Bid Form provided in the Project Manual. <br /> o You must complete the Bid Form in its entirety. <br /> • Attachments to the Bid Form <br /> o "Form of Bid Bond" <br /> thinkboomerang.com <br />