Minutes 02-11-2014 - Laserfiche WebLink

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APPROVED 4/7/2015 MINUTES BOARD OF COMMISSIONEERS WORK SESSION February 11, 2014 7:00 p.m. The Orange County Board of Commissioners met for a Budget Work Session on Tuesday, February 11, 2014 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair Jacobs and Commissioners Mark Dorosin, Alice M. Gordon, Earl McKee, Bernadette Pelissier, Renee Price and Penny Rich. COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: Assistant County Manager Clarence Grier and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE ON FILE IN THE PERMANENT AGENDA FILE IN THE CLERK TO THE BOARD’S OFFICE. Chair Jacobs called the meeting to order. Chair Jacobs stated that there was one addition to the agenda, which is the Interim County Manager’s recommendation that the work session on Thursday be postponed due to potentially inclement weather. This will be discussed later. 1. Potential Bond Issuance Schedule and Timeline for a November 2014 or November 2015 Bond Referendum Clarence Grier stated that during the retreat the issue regarding a bond referendum for November 2014 or November 2015 was discussed. He introduced Bob Jessup, bond council, who provided two schedules for consideration – one for November 2014 and one for November 2015. Bob Jessup reviewed the schedules, going through the required steps of the procedure. He said essentially there are three formal actions and a public hearing, and the process must be wrapped up in time for the Board of Elections to do their work to get ready for a referendum. He said the formal process can be accomplished in 60 or 75 days, but it is the part that will be put into the bond package that often takes the longest time. He said the provided schedule works on the formal process and it shows that the Board will need to take some of the formal actions before the summer break. He said Clarence Grier has discussed the timeline with the Board of Elections, and they will need the final information on the bond question by the middle of August to make their timeline for preparing the ballots. He said this means getting all the way through the public hearing before the summer break and then coming back with a mid- August meeting (which is not currently scheduled) to take any final action if the Board wants to proceed this November. This is essentially the same issue the Board will face both in November 2015. Clarence Grier said the ballot will need to be approved by August 18 and will have to go out by September 5, 2014 in order to be in compliance with the Federal regulations and meet the deadline for inclusion on the November ballot. Chair Jacobs reminded everyone that the Board does not meet between June 17 and th September 4.