1994 S Purchasing - Cost Containment, Inc. - Agreement for distribution of food stamps

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PAGE 5 NC SERVICE AGREEMENT D. The authorized County official , QV*M Pr-40- (A)k-I W-T- ly-goorj is designated as the Contract Administrator (project coordinator) for the County with responsibility for all matters relating to this agreement including but not limited to invoice approval . However, any CHANGES in the scope of the agreement which will increase or decrease the Contractor' s compensation shall not be effective until they have been approved by the Contract Administrator and documented through a written amendment to this agreement . E. Contractor shall comply with all provisions of Executive Order 11246 , entitled "Equal Employment Opportunity" , as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60) . F. County Officials, State Officials, Contract Coordinator, the Federal Grantor Agency, the Comptroller General of the United States, or any of their duly authorized representatives shall have access to any books, documents, papers and records which are in any way pertinent to this agreement for the purpose of making audit explanation, excerpts, and transcriptions. Contractor shall maintain all required records for three years after the County makes final payments and all pending matters are closed . Contractor assures the County that the County, with other officials and agencies mentioned in this item ( F) , Section VI , of this agreement , shall have access to any and all books, documents, papers, and records of the Contractor for the purpose of audit, examination, excerpts, and transcriptions. G. Contractor agrees to comply with all bid specifications regardless of whether or not individual items are specifically addressed in contract format. H. Contractor shall comply with mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation plan issued in compliance with the Energy Policy and Conservation Act ( P. L. 94-165 ) . I . The term of the contract shall be for one year with options for the County to continue for 2 consecutive one year periods, each with all the terms of the contract , including quality of service, to remain constant for the duration of the contract . J . In preparation for mail issuance, it is important to screen the food coupon caseload for "problem" households which should receive allotments by certified mail or by pickup at the DSS. These households are usually known by Eligibility staff. These households should be coded as outlined in #3 below.