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4 <br /> Attachment 2 <br /> i <br /> i <br /> Vehicle Replacement - Internal Service Fund <br /> Purpose of Fund <br /> In FY 2012-13, the Commissioner Approved Budget established a second Internal Service Fund, for <br /> County vehicle purchases. Internal Service Funds are an accounting device used to accumulate and <br /> allocate costs internally among the functions of the County. Historically, the County has used an <br /> internal service fund to account for one activity - its employee dental insurance program. With the <br /> creation of this Vehicle Replacement Fund, vehicles purchased occur through this fund instead of the <br /> departments' operating budgets. The change centralizes vehicle purchases, which increases the <br /> effectiveness of vehicle performance and cost monitoring. <br /> Recommendations are founded upon vehicle age, mileage, maintenance costs, fuel efficiency, and <br /> departmental mission need. The average age and accumulated mileage of the recommended <br /> replacements are 13 years and 143,000 miles, respectively. <br /> Recommended replacement vehicle platforms are the Toyota Prius for administrative, highway and <br /> street use; the Chevrolet Equinox for moderate all-terrain use; the Chevrolet All Wheel <br /> Drive Equinox for heavy all-terrain use; the Ford Transit Connect for highway utility, service and light <br /> cargo use; the Ford F150 (both two and four wheel drive) for heavy utility use with the 4x4 option for <br /> heavy all-terrain use for Environmental Health, Emergency Services, and DEAPR missions; and the <br /> Dodge Durango or Dodge Charger for non-jail law enforcement use. All platforms are evaluated for <br /> department mission utility, durability, maintenance standardization, and fuel efficiency. <br /> The initial Vehicle Replacement list was provided to the BOCC in June 2014 and totaled $775,119. <br /> The updated list totals $756,388. The decrease of$18,731 is mostly attributed to a change in the type <br /> of ambulance for Emergency Services. The medium duty ambulance that the department currently <br /> utilizes is on a Freightliner chassis that does not have airbags for drivers, has a harsh ride for patients, <br /> and the maintenance requirements have not met the County's expectations. The recommended <br /> replacement ambulance is a Four Wheel Drive ambulance on a Ford F-550 chassis with both front <br /> and rear airbags, provides a very comfortable ride for patients, access to the supplier's mobile <br /> maintenance services, access to a maintenance facility in Richmond, VA that is only 2.5 hours away <br /> for significant maintenance issues, and the chassis can be serviced locally in Hillsborough. <br /> The list below outlines the final recommended vehicles for FY 2014-15. Pricing is based upon current <br /> FY 15 State Contract rates. <br /> FY 2014-15 Recommended Vehicles <br /> Department Item Description Cost <br /> Asset Management Ford F150 4x4— Replaces#342 1995 Ford F15 $20,244 <br /> Services <br /> 2 Ford E250 4x4—Replace#625 2004 Chevrolet Silverado <br /> Animal Services 1500 and#669 2005 Chevrolet Silverado; includes $90,183 <br /> aftermarket u fit costs <br /> Department of Ford F150 Regular Cab 4x4— Replaces#533 1996 Chevrolet <br /> Environment, Agriculture, pickup $20,244 <br /> Parks and Recreation <br />