Minutes 02-10-2015 - Laserfiche WebLink

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never came back to the full Board. She said a letter was sent out, and the rest of the Board had no knowledge of what was happening until it was done. She said the Board members are out in the public and being questioned about this. She said it would be nice to know in advance when this will happen. Chair McKee said in that instance, the letter responded with a statement on the naming policy, which has very little leeway. He said this speaks the idea that each issue is situational. Commissioner Jacobs said every member of the Board got a copy of the letter that was sent, and no one has raised the issue or petitioned the Board to reconsider the policy. Commissioner Price said she has suggested that perhaps a wing or a room could be named after the person. She said by the time the Board received the letter, it had already gone out, and it would be nice to know in advance. Bonnie Hammersley said staff is addressing questions all the time. She said she receives the same emails that the Board receives, and she sends them to staff for a response. She said she will try to remember to copy the Board on these emails and letters. She said she tries to respond to these very quickly so the Board will not have to do it. She encouraged the Board to let her know if they feel something is falling through the cracks. Chair McKee said he is not hearing that there is a need for any major changes, but that the process just needs a little tweaking. 3. Discussion on Boards and Commissions Processes Chair McKee said everyone is aware of the current process for filling boards and commissions. He invited questions and discussion from the Commissioners regarding the four decision points listed on Attachment A and referenced below: 1) Diverse pool of candidates Decision Point: Does the Board want the Clerk's office to use paid advertising (currently we use PSAs)? Commissioner Price asked if there is a different level of response anticipated if paid advertising is used versus a public service announcement (PSA). Thom Freeman said it is hard to tell. He said the PSAs are going out to a broad group of people, and these are picked up by newspapers on occasion. Commissioner Price asked if there is any need to change to paid advertisements. David Hunt said the PSAs go out to about 600 people, including media outlets, bloggers, political activists, and private citizens. He is not sure that a paid advertisement will grab much more attention. He said there are multiple ways to publicize openings. He said Thom Freeman and he have discussed the fact that the members of some of these boards have co-workers, friends and people with common interests. He said it may be more effective than paid advertising to have these people help get the word out that there are openings Thom Freeman said the use of social media has also been discussed. Commissioner Jacobs said the Board has contemplated paid advertising in the past for positions that were difficult to fill. He said there is also a large group of people who attend the university, and he does not believe they are being reached. He suggested advertising in the Daily Tarheel. He said a little humor and creativity in the PSA or advertising might also help. He said paid advertising might help with targeting places where it is difficult to shine a light, but not as a general rule. Commissioner porosin said he agreed with the idea of reaching out to the students. He said he also believes it is worth exploring the public schools as a means of helping recruit