Minutes 02-10-2015 - Laserfiche WebLink

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amount of time the position has been open. He said part of this is a flaw with the database, but staff can work on getting this information in there. Commissioner Rich said it would be helpful to have that information, given the direction things are moving. Commissioner Rich said she is still not 100 percent comfortable with removing the requirements. She said she understands what Commissioner porosin is saying about extending courtesy to people who are sending in applications. Thom Freeman said a form email is sent to all applicants to note the receipt of their application, and it outlines the fact that applications stay on file for two years and are continually placed in the running for vacancies. Commissioner Rich said people's names might be lingering on the list, and they have moved. Thom Freeman said if he sees someone who has been out there for a year without being appointed, he sends another email to see if they are still interested. He then updates the file with the information supplied. Commissioner Price said one of the reasons for the lack of full membership is because staff and members of the advisory boards pick who will be on the boards. She said the Board has not been allowed to suggest new people, and she thinks this is wrong. She said if there are vacancies, and no one has been suggested, she feels that the Commissioners should be able to suggest someone. Commissioner Price said the Board has a responsibility to bring people onto these boards and commissioners if they are interested and qualified. Commissioner Jacobs said he thinks this has gotten a little contorted. He referred to the last decision point, which asks if the Board wants to develop a process for nominating applicants that are not recommended by a particular advisory board. He said this makes it sound like the Board is precluded from nominating people, and he does not feel like this is the case. He said when he and Chair McKee met with the advisory board chairs, it was explained that the final decision on appointments would be made by the Board of Commissioners. He said the Board has gotten comfortable with just accepting the nominations that have been recommended. He said the Board needs to resolve how to become comfortable doing something different at the meetings. Commissioner Price said her point is that if staff has not recommended a person, anyone recommended by a Commissioner would need to be vetted. She said there have been meetings where positions were not filled when there were people on the roster who could have been nominated. Chair McKee said this was done in deference to his objection to immediate nominations. Commissioner Price said she does not know some of the nominees, but she is willing to trust the recommendation of her colleagues. Chair McKee said there is no reason why the Commissioners could not nominate someone, and he might or might not vote against them. Thom Freeman said it is stated in the advisory board policy that the appointment decisions are ultimately the decision of the Board. Chair McKee said he appreciated the deference to his objection, but he did not expect it to go to the extent that it did. He did not expect it to become an established practice. Commissioner Pelissier said she thinks this did go way off track. She said she never felt constrained before by the recommendations of the advisory boards. She said one of the other things that caused this to go off track is the fact that these advisory boards go through a lengthy interview process with the applicants, and one of these boards got upset because they did not have an opportunity to vet some of the applicants that were going to be appointed by