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Chair McKee said this is a good suggestion, and staff can work on the wording and <br /> bring it back to the Board for approval. <br /> Cheryl Young said the second item is regarding the strengths, weaknesses, <br /> opportunities, and threats (SWOT), which are set forth in the plan. She said there are differing <br /> opinions on whether this should be included. She asked for Board comment. <br /> Commissioner Jacobs said he agrees with the manager's recommendation to include <br /> this information. <br /> Commissioner porosin asked if this is something that will be revised annually. <br /> Cheryl Young said the plan states there will be a communications governance team to <br /> examine this and make recommendations for revision. She said it would be an easy snapshot <br /> to look at the SWOT if it is left in there. <br /> Bonnie Hammersley said she recommended that this stay in the plan, as it is an <br /> attachment. She said this is a living document, and the SWOT analysis will be done on an <br /> annual basis. She said this can be used as a guide for measuring improvements, and she <br /> thinks there is value in keeping it. <br /> Commissioner Rich said it is important to understand that this is a living document. <br /> She said communications are constantly changing, so there will be changes to this document. <br /> She said the SWOT can be taken out later if it is not valuable. <br /> Chair McKee said the Board consensus is to follow the manager's recommendation to <br /> include the SWOT. <br /> Commissioner Pelissier said, on priority B, she would like to specifically state that a <br /> SWOT analysis should be done as part of the evaluation on an annual basis. <br /> Chair McKee noted Board consensus on this proposal. <br /> Cheryl Young referred to the third item, which is discussed the establishment of a <br /> protocol for County communicators to follow in determining what information warrants relay to <br /> the Board of Commissioners. <br /> She read the following peer review suggestion from the blue sheet: <br /> (Any information that is shared with one Commissioner should be shared with all <br /> Commissioners. You may want to reword this one to take the focus off of staff and put it on <br /> the Commissioners; i.e. establish an appropriate method for Commissioners to use when <br /> contacting individual staff inembers for information [such as all requests go through the County <br /> manger, who then contacts the appropriate staff person to get the information and then <br /> responds to ALL Commissioners.] You don't want staff to get in the middle of a policy debate <br /> or to be perceived as playing favorites.) <br /> Chair McKee asked if this means that Commissioners would take it on themselves to <br /> communicate with other Commissioners. <br /> Bonnie Hammersley said it is her recommendation not to take this peer review <br /> suggestion. She said it is clear to her that the Board should have access to staff and should <br /> communicate with staff as needed. She does not feel the Board needs to go through the <br /> County manager to determine when to communicate with staff. She said there is a protocol in <br /> place that when a Commissioner asks for information, a response is sent to all members of the <br /> Board. <br /> Commissioner porosin asked where this item is located in the actual plan. <br /> Cheryl Young said this is shown on page 34 in the second plan. <br /> John Roberts said when he was hired he was given instruction to communicate any <br /> question from an individual Commissioner back to all of the Commissioners. <br /> Chair McKee said the Board will follow the manager's recommendation on this item. <br />