Agenda - 03-17-2015 - 7d - Laserfiche WebLink

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NORTH CAROLINA DIVISION OF PUBLIC TRANSPORTATION SYSTEM SAFETY PROGRAM AUDIT ASSESSMENT REPORT OF FINDINGS AND CORRECTIVE ACTIONS Core System Safety Program Finding Audit Recommendation: Implementation Plan ofAction(s): OPT response /actions as of Feb 6, 2015 Et Response Date Element The implemeotattoo plan should he in sufficient March 2015 Due Closed detail to - a. Clearly demonstrate what actions have occurred 3.19 Has a workplace hazard assessment been accomplished to determine if hazards D The transit agency moved into this facility in Dec 2013, Conduct a workplace assessment on the transit agency Facilities maintenance personnel removed florescent Yes, an assessment was conducted. November 6, 2014 me present or likely to be present? Is there a written certification documenting a workplace hazard assessment was not accomplished to to determine hazards accept in writing hazards that bulb and other flammable items from the building. Jan the hazard assessment? (Reference: 29 CFR 1910, Section 1910.132) determine if hazards are present or likely to be present. can't be eliminated. Brief employees on known 7, 2015. NCDOT/PTD: Has an assessment been The transit agency stored a used long tube style hazards document the hazards and post those hazards conducted of the entire operation to determine what if florescent bulb stored in the HVAC area. Storing in a common location. Remove used light from HVAC any hazards are present? florescent bulbs in an HVAC area poses an inhalation me and prevent the future storage of florescent bulbs hazard to building occupants. in this area. 3.20 If hazards are present, has the required employee protective equipment (PPE) D PPE is required for the use of some chemicals used by Identify PPE requirements and issue required items. Documentation has been updated and is included in the Yes, PPE training is included in 'Emergency November 6, 2014 been identified? (Reference: 29 CFR 1910, Section 1910.132) the transit agency but PPE requirements have not been Train employees on proper use of equipment and risk management process. Jan 7, 2015. Procedures" training identified, issued and trained. document the training in the employee training record NCDOT/PTD: Have PPE requirenames been identified? 5 Section 5 Vehicle Maintenance 5.2 Is there a written maintenance plan? (Reference: PIT) Standard Operating D The agency doesn't have an approved maintenance plan. Develop and update the transit agencies maintenance Updated and added to SSPP 2014; AssetWorks Vovemher 6, 2014 Procedure SSPP -00I and ETA Circular 5010.0 and 9030.1C) The information presented for review was a 2010 draft plan. Ensure the plan contains all of the required information included in documentation. plan that did not contain the required AssetWorks information. information. 5.3 Does the maintenance plan meet the minimum manufacturer's requirements? D The maintenance plan only showed service Update the vehicle maintenance plan to include the Updated and added to SSPP 2014; AssetWorks training November 6, 2014 (Reference: PTD Standard Operating Procedure SSPP -001 and ETA Circular requirements for an A preventive maintenance (PM) required inf atioo. Include the plan as part of the has been scheduled with ITRE. OPT is working with 5010.0 and 9030. IC) inspection. The PM A doesn't meet all the requirements agencies SSPP and submit the plan for NCDOT/PTD ITRE personnel to update AssetWorks initial setup to established by the manufacturer. The a service does not review prior to adoption by you governing board. reflect the current program designed to meet cover all of the service elements required by the manuffacturoms recommendations. manufacture. The maintenance plan doesn't list the required AssetWorks information. 5.5 Are the vehicle emergency exits inspected at the required intervals? (Reference: D Emergency exit inspections is listed w the pre -trip Incorporate the emergency exit inspection as part of an Emergency exit inspections are included in the Yes. Emergency exit inspections are included in the November 6, 2014 Manufacturers mount and 49 CFR, Part 396) inspection but the information is not maintained as part Asset Works process. Establish documented procedures preventive maintenance scheduling and will be service records. of the vehicle record. There is no listing of items to ensure operators consistently check the require items. maintained in the AssetWorks software. Jan 7, 2015. operators are required to check and it was observed not Maintain the checks in the vehicle maioteoaoce file. NCDOT/PTD: Are the preventive maintenance all operators check the same items during pre -trip checks/services conducted every 90 days? Is there a inspections. specific entry m the vehicle service record that list emergency exit inspections? 5.6 Is the ADA signage properly displayed? (Reference: 49 CFR, Part 38) D Several wheel chair equipped vehicles are not marked Conduct a review of the entire vehicle fleet for overall New ADA signs were purchased. Signs have been November 6, 2014 with an external wheelchair symbol. condition and signage. Ensure vehicles contain all the installed by Motor Pool as needed- required signs and markings. 5.7 Does the equipment show signs of neglect, mechanical or physical deficiencies D The vehicle fleet is not maintained in a state of good Ensure vehicles are maintained in a good state of repair Detailed cleaning (exterior and interior) was scheduled All safety related items were immediately repaired. November 6, 2014 (fluid leaks, engine damage, etc...)? (Reference: FTA Circular 5010.0 and repair. All vehicles had damage and the exterior of to include required maintenance and repair. Vehicle and performed OPT is working with Motor Pool and Outside body repairs were scheduled and completed. To 90301C 49 CFR Part 37 and 38) eleven (11) of the in- service vehicles were extoarely need to be washed to remove excessive dirt and fuel with assistance of other outside vendors fir detailed minimize down -time for route coverage, oar -safety, dirty and most were dirty inside also. See Attached spills. Interior of vehicles need to be cleaned. Conduct cleaning. Equipment has been made available fir items (install decal, tom seat, one cracked gill) are 1&dni, and document periodic random audits to ensure regular cleanings as needed. Noted defects were scheduled with the vehicle's next preventive compliance. scheduled for appropriate repair. Jan 7, 2015. maintmarace appointment and/or as ordered parts are NCDOT/PTD: What is the timetrarme to have all repairs received - estimated completion is February 13, 2015. completed? OPT March 2015 update - all vehicle repairs have been completed. The deficiencies noted above until corrected indicate that your system is non - compliant with NCDOT policies. Corrective action must be taken by the given date to prevent further penalties or termination of your contract. Page 8 of 15