Agenda - 03-17-2015 - 7d - Laserfiche WebLink

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NORTH CAROLINA DIVISION OF PUBLIC TRANSPORTATION SYSTEM SAFETY PROGRAM AUDIT ASSESSMENT REPORT OF FINDINGS AND CORRECTIVE ACTIONS Core System Safety Program Finding Audit Recommendation: Implementation Plan ofAction(s): OPT response /actions as of Feb 6, 2015 @ Response Date Element The tmplemeotattou plan should he in sufficient March 2015 Due Closed detail to - a. Clearly demonstrate what actions have occurred 2.18 Do drivers, dispatchers and supervisory staffreceive training on the proper D No documentation of training of drivers, dispatchers Develop and implement a process to ensure training is Updated Safety Data Acquisitions (SSPP) module to Included in the training material for bus drivers is November 6, 2014 operation of communication equipment? (Reference: Minimum Training and supervisory staffreceive training on the proper conducted at the required intervals. Document training include 10 -codes radio training. Jan 7, 2015. Orange County commmiation's policy which addresses Standards for Community and Human Service Transportation Vehicle Operators operation of communication equipment for all in the employee training record and have the trainer and NCDOT/PTD: What training method(s) do you have the use of cell phones, radio use procedures including and NCGS 20- 137.4A) employees. trainee sign in receipt of the training. in place to train employees on the operation of 10 codes and NCGA 20- 137.4A regarding unlawful communication equipment to include cellular phones? uses of mobile telephones. OPT March 2015 update - Do you utilize the instruction manual, do you use Training is documented in the employee training comfy policies or have another method of training? records for new employees or when new equipment is recieved- Veteran employees have a statement placed in their record stating they were trained through OJT methods and are familiar with the use of the equipment. 2.19 Are drivers trained on operating a vehicle in winter or other inclement weather? D No documentation of up -to -date training on operating a Develop and implement a process to ensure training is Updated Safety Data Acquisitions (SSPP) module to No, the Hazardous Weather Plan does not include this November 6, 2014 ( Reference: NCDOT/DMV Commercial Driven Manual, Section 2.13 - Driving vehicle in winter or other inclement weather fir all conducted at the required intervals. Document training include Orange County - Hazardous Weather Plan Jan inf ation. See 'Employee Terming' section - " in Winter Conditions) employees. in the employee training record and have the trainer and 7, 2015. NCDOT/PTD: Does the counties Hazardous Emergency Driving Procedures" that includes trainee sign in receipt of the training. Weather Plan include information on how to operate a information on how to operate a vehicle in vehicle in wiaterhuclement weather? winter /inclement weather. 2.20 Are drivers trained on handling brake failure and rapid tire deflatim? D No documentation of training for all drivers on Develop and implement a process to ensure training is Updated Safety Data Acquisitions (SSPP) module to November 6, 2014 (Reference: NCDOT/DMV Commercial Drivers Manual, Section 2.15 - handling brake failure and rapid tire defiatim. conducted at the required intervals. Document training include emergency mechanical situations Emergencies and 49 CFR, Part 383) in the employee training record and have the trainer and trainee sign in receipt of the training. 2.21 Are drivers trained on crossing railroad tracks? (Reference: NCDOT/DMV D No documentation of training for all drivers on crossing Develop and implement a process to ensure training is Updated Safety Data Acquisitions (SSPP) module to November 6, 2014 Commercial Drivers Manual, Section 4.3 On the Road...NCGS 20 -142.3 - railroad tracks. conducted at the required intervals. Document training include crossing railroad tracks procedures Certain vehicles most stop at railroad Crossings... 49 CFR 392.10 - Driving of in the employee training record and have the trainer and Vehicles) trainee sign in receipt of the training. 2.22 Is training conducted at the required intervals for new and veteran employees? D Documentation on on file to validate training was Develop and implement a process to ensure training is Updated - OPT Employee Training Calendar and November 6, 2014 (Reference: Minimum Training Standards for Community and Human Service conducted at the required intervals for new and veteran conducted at the required intervals. Document training Employee Training Record to reflect training record and Transportation Vehicle Operators) employees. in the employee training record and have the trainer and training frequency trainee sign in receipt of the training. 2.24 Have employees received training on the proper use of personal protective D Documentation on on file to validate employees Develop and implement a process to ensure training is Updated OPT - Employee Training Calemb er, added to Included in'Bloodbome Pathogens' training; PPE November 6, 2014 equipment? (Reference: 29 CFR, Section 1910.132) received training on the proper use of personal conducted at the required intervals. Document training Emergency Procedures Jan 7, 2015. NCDOT/PTD: equipment provided in blood -spill kits at no cost to the protective equipment. in the employee training record and have the trainer and Has PPE requirements been identified and equipment employee. Training has been provided and acted is the trainee sign in receipt of the training. purchased fir the required task. Has training take place training files. in accordance with the manufactures requirements and training documented in the employees OJT records? 3 iSection 3 Safety Data Acquisition /Analysis 3.1 Has a safety officer been identified? Are his/her required responsibilities D A Safety officer has not been identified in writing the Identify a safety officer in writing and establish a Orange County - OPT Assistant Transportation No—her 6. 2014 identified in the posimmajob description? (Reference: MAP -21 - Section 5329) director stated the Transportation Assistant written description of the person's responsibilities. Administrator is the Safety Officer. Documents have Administrator is has this f mctim. The job description been updated to reflect the same. for this position was last updated April, 16, 2010 and doesn't list safety officer as a job requirement. The deficiencies noted above until corrected indicate that your system is non - compliant with NCDOT policies. Corrective action must be taken by the given date to prevent further penalties or termination of your contract. Page 5 of 15