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NORTH CAROLINA DIVISION OF PUBLIC TRANSPORTATION Attachment 1 <br />SYSTEM SAFETY PROGRAM AUDIT ASSESSMENT <br />REPORT OF FINDINGS AND CORRECTIVE ACTIONS <br />ATTACHMENT 1 <br />System Name: Orange Public Transportation <br />}10CTM Glp <br />Olt <br />'Jr <br />2 <br />- `° O <br />V� <br />Or TR nH1'10 <br />L <br />Location: 600 Hwy 86 North <br />Auditor: Malcom D. Massenburg <br />Date: August 26 & 27, 2014 <br />Maintenance Performed By: Orange County Vehicle Maintenance <br />Number of Vehicle Maintenance Records Inspected: Twelve (12) of nineteen (19) <br />Number ofEmployees Training Records Inspected: Twelve (12) offomteen (14). Fourteen (14) includes the director and assistant director <br />Number of Vehicles Inspected: Ten (10) ofnineteen (19) <br />Number of Ride Check- Driver Evaluations Performed: One(1) and One(1) observation <br />Core <br />System Safety Program <br />Finding <br />Deficiency <br />Audit Recommendation: <br />Implementation Plan ofAction(s): <br />OPT response /actions as of Feb 6, 2015 @ <br />Response <br />Date <br />Element <br />The implementation plan should be in sufficient <br />March 2015 <br />Due <br />Closed <br />detail to - <br />a. Clearly demonstrate what actions have occurred <br />General <br />Was the SSPP revised to meet the current requirements ofNCDOT/PTD as <br />D <br />Plan was not revised to meet the current NCDOT/PTD <br />Revise agencies SSPP to meet current requirements. <br />SSPP updated November 2014. Jan 7, 2015. <br />Noted - Copy will be provided to NCDOT/PTD. OPT <br />November 6, 2014 <br />addressed in the Desk Top Review Document? (Reference: PTD Standard <br />requirements. Plan on file is from 2010 and is still in <br />Submit plan to NC sOT/PTD for review prior to <br />NCDOT/PTD: You will need to send a copy of your <br />Update March 2015 - Currently on the agenda for <br />Operating Procedure SSPP -001) <br />draft f <br />approval by the agencies governing board <br />updated plan to NCDOT/PTD for review prior to <br />Cmmty Board of Commisioners Meeting 3/17/15. <br />sending it to your governing board for signature. <br />General <br />Is there a process and timeline for reviewing and updating the SSPP <br />D <br />Unable to verify. No documented timeline in place for <br />Ensure plan is submitted to NCDOT for review and 0 <br />SSPP 2011 was reviewed and approved by BOCC. <br />Noted - Copy will be provided to NCDOT/PTD. OPT <br />November 6, 2014 <br />annually? Was the annual review approved by the Board of Directors or <br />reviewing and updating plan. <br />your agencies governing board by the required due date. <br />SSPP was updated November 2014 and will be <br />Update March 2015 - Plan copy sent to NCDOT for <br />equivalent ?) (Reference: PIT) Standard Operating Procedure SSPP -001) <br />Ensure there is a documented process to conduct annual <br />submitted for Board approval after review by NCDOT. <br />review. Procedures have been established 0 submitt our <br />plan review and to document and track plan changes. <br />Jan 7, 2015. NCDOT/PTD, you will need to submit <br />SSP to our governing board for approval on an mount <br />the plan to NCDOT/PTD for review prior to this finding <br />basis. <br />being closed. <br />General <br />Are any transportation services contracted? <br />NR <br />General <br />Is the subreeipient providing adequate oversight of the contractor? <br />General <br />Are vouchers provided for transportation service? <br />NR <br />General <br />Are volunteer (to include taxi cab drivers and contractors) drivers used for <br />NR <br />transit services. <br />1 <br />Section l Driver/Employee Seleetion <br />The deficiencies noted above until corrected indicate that your system is non - compliant with NCDOT policies. Corrective action must betaken by the given date to prevent further penalties or termination of your contract. Page 1 of 15 <br />