Agenda - 03-17-2015 - 7d - Laserfiche WebLink

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NORTH CAROLINA DIVISION OF PUBLIC TRANSPORTATION SYSTEM SAFETY PROGRAM AUDIT ASSESSMENT REPORT OF FINDINGS AND CORRECTIVE ACTIONS 13 Core System Safely Program Finding Audit Recommendation: Implementation Plan ofAction(s): OPT response /actions as of Feb 6, 2015 @ Response Date Element The implemeotattoo plan should he in sufficient March 2015 Due Closed detail to - a. Clearly demonstrate what actions have occurred 6.14 Are there procedures in place to respond to bomb threats and other types of D There is no bomb threat checklist in place. Develop and implement procedures to respond to bomb Updated Security/Emergency Plan added to 2014 -SSPP A'Bomb Threat Checklist' form exists for this purpose. November 6, 2014 threats including threat evaluation, evacuation procedure and contacting threats and other types of threats including threat Jan 7, 2015. NCDOT/PTD: Have bomb threat OPT March 2015 update - Bomb threat check lists have appropriate authorities? Note: Procedures must be in -place for vehicles and evaluation, evacuation procedure and contactiug procedures been established and employees trained on been located by each phone and employees have been facilities (Reference: Standard Opemting Procedures SSPP -001, NCDOL and appropriate authorities. Train employees on the plan the updated procedures. Is the [mining documented in instructed on their use. Employees have also been 29 CFR 1910.38) and document the training in the employee training the employee training record? instructed on responding to other types of threats that record. may occur. 6.16 Is law enforcement and emergency response personnel regularly informed of D Scheduled changes are not published or provided to Develop a written process to ensure law enforcement Updated Security/Emergency Plan added to 2014 -SSPP A Public Transportation Emergency Response November 6, 2014 changes to system facilities, operations, etc., so that they may respond quickly to law enforcement or emergency respoose personnel. and emergency response perm mel regularly informed Jan 7, 2015. NCDOT/PTD: Has a process been Agreement exists for this purpose. OPT March 2015 emergencies? (Reference: PTD Standard Operating Procedures SSPP -001 and of changes to system facilities, operations, etc., so that developed to notify law enforcement and emergency Update - Procedures have been established to emare 29 CFR 1910.38) they may respond quickly to emergencies. response perm mel to changes to system operations? law enforcement is informed of opera iumal / facility changes. Outlook calendar entries will be used as a reminder to send notification emails to the appropriate agencies. 6.20 Does the agency have an emergency management plan, appropriate to the size, D The agency doesn't have an emergency management Develop and implement a written emergency Updated Security/Emergency Plan added to 2014 -SSPP Emergency Procedures training is noted on the November 6, 2014 location and scope of its operations, that is integrated with regional emergency plan management plan. Train employees on the plan and Jan 7, 2015. NCDOT/PTD: Has an emergency Employee Training Calendar and in Employees training management plans? (Reference: PTD Standard Operating Procedures SSPP -001 document the training in the employee training record management plan appropriate to OPT been developed record and 29 CFR 1910.38) and employees trained on the plan? Has the training been documented in the employee training record? 1 Section Driver /Employee Selection 1.1 Is there a system in place for monitoring employees' current employment status, N/D licenses, and other driver qualifications? (Reference: 49 CFR, Parts 383 and 391, Records Remotion and Disposition Schedule, Standard -15 Personnel Records, Item 29 and 29 CFR 1627.3) 1.2 Are driver licenses and CDL medical cards current? (Reference: Minimum N/D Training Standards for Community and Human Service Transportation Vehicle Operators) 1.3 Does the driver and employer posses valid copies of the CDL medical N/A certificate? (Reference: 49 CFR, Part 391.41) Section 2 Driver/Employee Training 2.4 Is there a schedule in place for refresher training courses? (Reference: N/D Minimum Training Standards for Community and Human Service Transportation Vehicle Operators) 2.6 Is there a system in place to maintain and track training qualifications? N/D (Reference: Minimum Training Standards for Community and Human Service Transportation Vehicle Operators... Records Remotion and Disposition Schedule, Standard -15 Personnel Records, Item 29...29 CFR 1627.3 ) The deficiencies noted above until corrected indicate that your system is non - compliant with NCDOT policies. Corrective action must be taken by the given date to prevent further penalties or termination of your contract. Fz �- I2 r I E