Agenda - 03-17-2015 - 7d - Laserfiche WebLink

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NORTH CAROLINA DIVISION OF PUBLIC TRANSPORTATION SYSTEM SAFETY PROGRAM AUDIT ASSESSMENT REPORT OF FINDINGS AND CORRECTIVE ACTIONS 11 Core System Safely Program Finding Audit Recommendation: Implementation Plan ofAction(s): OPT response /actions as of Feb 6, 2015 @ Response Date Element The implementation plan should he in sufficient March 2015 Due Closed detail to - a. Clearly demonstrate what actions have occurred 6.1 Does the transit system have a security plan, appropriate to the size, location and D The transit agency does not have a security plan Develop a security plan appropriate to the size, Updated Security/Emergency Plan added to 2014 -SSPP Yes, an OPT policy information binder is located in the November 6, 2014 scope of its operations, in place? (Reference: PTD Standard Operating appropriate to the size, location and scope of it's location and scope of its operations. Train employees Jan 7, 2015. NCDOT/PTD: Is the plan available to the breakroom for employee review. Procedures SSPP -001) operations in place. on the plan, document the training in the employee transit staff, can they access it without having to ask training record and make the plan available for permission from a manager9 employees to review. 6.2 Are security responsibilities defined? (Reference: PTD Standard Operating D No process in place. Develop written procedures to define security Updated Smurity/Emergemcy Plan added to 2014 -SSPP November 6, 2014 Procedures SSPP -001 and FTA Circular 5010. ID) responsibilities. 6.3 Is the security plan available to transit agency staff? (Reference: PTD Standard D The transit agency does not have a security plan. Develop and implement a written security plan. Train Updated Security/Emergency Plan added to 2014 -SSPP Yes, an OPT policy information binder is located in the November 6, 2014 Operating Procedures SSPP -001 and FTA 5310.ID) employees on the plan and document the training in the . Jan 7, 2015. NCDOT/PTD: Is the plan available to breakroom for employee review. employee traimiag record. the transit staff, can they access it without having to ask permission from a manager 6.5 Is a process in place to identify security problems and resolve security D No documented process in place. Develop and implement a method to identify security Updated Security/Emergency Plan added to 2014- Yes, a'Workplace Security Assessment' f is used November 6, 2014 vulnerabilities as they may develop? (Reference: PTD Standard Operating problems and resolve security vulnerabilities as they SSPPJaa 7, 2015. NCDOT/PTD: What method is used for the purpose. OPT March 2015 Update - Procedures SSPP -001 and FTA Circular 5010. ID) may develop. Train employees on security procedures to identify security vulnerabilities? Proceedures have been established th identify security and document the training in the employee training vulnerabilities these include mamagememt conducting record assessments of the entire operation. Incident reporting sheets have also been developed and operaters trued on their use. These sheets are generic and can be used th report multipul types of incidents to included security. Have procedures been established for vehicle and facility security? (Reference: D No documented process in place. Develop and implement a written security plan. Train Updated Smurity/Emergency Plan added to 2014 -SSPP. Yes, a'Workplace Security Assessment' procedure and November 6, 2014 PTD Standard Operating Procedures SSPP -001 and FTA Circular 5010. ID) employees on the plan and document the training in the Jan 7, 2015. NCDOT/PTD: Have procedures for form are used for this purpose. OPT March 2015 employee traimiag record. facility security been established? Update - Facility opening and closing procedures have been developed. The early morning dispatcher parks in e of the slots closet to the front door and has been instructed not to exit their vehicle if the see anyone or anything that looks suspicious. The front door will remain locked until the first driver reports to work. All drivers have been instructed to lock transit vehicle doors and verify the doors are locked at the end of the day or when the vehicles are not in use.. Lift doors have been am med and deemed not a security concern due to their height. The deficiencies noted above until corrected indicate that your system is non - compliant with NCDOT policies. Corrective action must be taken by the given date to prevent further penalties or termination of your contract. Page 10 of 15