Agenda - 03-17-2015 - 7d - Laserfiche WebLink

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NORTH CAROLINA DIVISION OF PUBLIC TRANSPORTATION SYSTEM SAFETY PROGRAM AUDIT ASSESSMENT REPORT OF FINDINGS AND CORRECTIVE ACTIONS 10 Core system safely Program Finding Audi[ Recommendation: Implementation Plan ofAction(s): OPT response /actions as of Feb 6, 2015 & Response Dale Element EM The implemeotatiou plan should he in sufficient March 2015 Due Closed detail to - a. Clearly demonstrate what actions have occurred 5.8 Are wheelchair lifts, secmement devices and other accessibility features of the D Operators did not check securement devices when Develop a process requiring operators check all the Included in updated pre/post trip checklist added to Spot checks have been conducted to ensure compliance. November 6, 2014 transit vehicles tested /inspected on a daily basis? (Reference: Manufacturers preforming pre -trip inspections. Three vehicles had required items during pre /post -trip inspections. Train SSPP; additional training is scheduled as needed. Jan 7, OPT March 2015 update - Employees have received Manual, 49 CFR Parts 37, 38 and 383) emeut devices left in the floor, this is a tripping employees on the requirement and document the 2015. NCDOT/PTD: Have random spot checks been remedial training on the importance of conducting a hazard. training in the employee training record Conduct conducted to ensure compliance? pre/post trip inspection. random spot checks 0 ensure compliance. 5.9 Is there a process in place fir the drivers and maintenance (management) D Pre/post -hip inspections showed drivers documented Train staff members on agency requirements, document OPT and Motor Pool have reviewed their combined November 6, 2014 personnel to communicate vehicle issues? (Refereace: FTA Circular 5010.0 and vehicle deficiencies repeatedly, in some case for weeks training in the employee training record and conduct procedures fir timely vehicle mainteuauce/safety. 9030.1C) with no corrective actions. spat checks to ensure compliance. Additional scheduling using outside vendors has been added to ensure appropriate response time as needed. All maintenance will be recorded appropriately. OPT office staff review pre/post trip inspections daily. 5.10 Do drivers perform pre - and post -trip inspections? (Reference: FTD Standard D Drivers complete pre-trips however only one operator Develop written pre/post -trip inspection procedures. Included in updated pre/post trip checklist added to Spot checks and obervations are conducted to ensure November 6, 2014 Operating Procedure SSPP -001, ETA Circular 5010. C and 9030.1C... 49 CFR open the hood and checked fluids prior to starting Train operators on procedures and document the SSPP, additional training is scheduled as needed Jan compliance. Parts 383 and 396) vehicles. One vehicle had a slight knocking sound when training in the employee training record Cnnduct spot 7, 2015. NCDOT/PTD: Are spat checks conducted to it was started indicating possible low oil level. checks to ensure compliance. ensaire compliance? 5.11 Are deficiencies noted in pre/post -trip inspections repaired in a timely maaaer? D Drivers noted ADA and safety items on their pre-hip Develop and implement a process 0 ensure deficiencies Motor Pool has reviewed its procedures fir timely November 6, 2014 Are the Pre/Post -Trip Checklists reviewed by management? (Refereace: FTA inspections repeatedly before vehicle was taken to the noted in pre/post -trip inspections repaired in a timely vehicle mainteuance/safety. Additional use of outside Circular 5010.0 and 9030.1C) shop. (Headlight out, Lifts with issues, electrical nommer and pre/post -trip inspections are reviewed and vendors has been added to ensure appropriate response problems) Vehicle 20 had a lift issue that was not initialed by management. time. All maiateaance will be recorded appropriately. addressed OPT office staff review documentation daily. 5.12 Is a process in place fir drivers to report critical (safety) vehicle defects that D Several vehicles had repeated safety related items with Develop and implement a process 0 ensure there is a Included in review to improve timely repairs. November 6, 2014 occur after the pre trip inspection has been performed? (Refereace: FTA no corrective action. method to report critical (safety) vehicle defects that Additional training provided to drivers to ensure Circular 5010.0 and 9030.1C...49 CFR Part 396) ur after the pre trip inspection has been performed. compliance. Train employees on the process and document the training in the employee training record- 5A3 Are preventive maintenance entries accurate, documented in appropriate files and D AssetWorks is not used by transit agency. Ensure AssetWorks is used to document scheduled and After completing scheduled AssetWorks training with We have worked with ITRE to create the template for November 6, 2014 me they conducted at the required mileage? (Reference: FTA Circular 5010.0 unscheduled vehicle maintenance. ITRE December 10. OPT will work with FIRE the corrected PM schedules. Final completion is and 9030.1C) personnel to update AssetWorks initial setup to reflect pending. OPT March 2015 update - Separate vehicle and capone the OPT program that is designed to meet lift preveutive maiuteuance schedules have been manufacturers recommendations. Changes will include established in Asset Works and vehicle preveutive a separation of preventative maintenance levels for notintimence has been updated to reflect the county's vehicle and lift maintenance. Jan 7, 2015. procedures meeting the manufacturers NCDOT/PTD: Has AssetWorks been updated with the recommendaticas. required inf ation? 6 Section 6 erurity The deficiencies noted above until corrected indicate that your system is non - compliant with NCDOT policies. Corrective action must be taken by the given date to prevent further penalties or termination of your contract. Page 9 of 15