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On June 18, 2014 the Board appropriated $2,822,226 in funds within the FY2014 -15 Capital
<br />Investment Plan, supplementing $250,000 in funds previously appropriated for the project in FY
<br />2012 -13. Staff and designer, MBAJ Architects of Raleigh, NC, worked through the summer and
<br />fall of 2014 preparing the construction documents.
<br />Competitive bids from ten firms were opened on February 19, 2015. After a period of review of
<br />the bid documents by County staff and the project designer, Raccanelli Construction South, Inc.
<br />of Apex, NC was determined to be the lowest responsive, responsible bidder for this project
<br />(see Attachment 2, "Certified Bid Tabulation ").
<br />Should the Board of County Commissioners award the bid, the projected construction period is
<br />8 months. Depending upon construction progress, management of unforeseen conditions and
<br />the facility commissioning process, the center will may be completed in the winter of 2015.
<br />Opening of the facility is contemplated to be in early spring of 2016. Terms of the PFAP lease
<br />will be presented to the Board for approval in the spring of 2015.
<br />The proposed bid award contemplates awarding the base bid and all four alternates listed on
<br />Attachment 2, "Certified Bid Tabulation ". Attachment 3, "Construction Agreement ", is the
<br />document prepared by the County Attorney that will govern the project if and when the Board
<br />authorizes the Chair to sign the Agreement.
<br />FINANCIAL IMPACT: The BOCC has approved $3,072,226 for this capital project as part of
<br />the FY2012 -13 and FY2014 -15 Capital Investment Plans. The lowest responsive and
<br />responsible bid is higher than the preliminary estimate and absorbed the pre -bid contingency
<br />funds allocated within the approved capital project amount.
<br />Approval of Budget Amendment #6 -B will provide adequate contingency funds for the project,
<br />re- purposing $104,000 in funds not used in re- roofing the Northside Human Services Center
<br />prior to its deconstruction and the construction of Northside Elementary School within the
<br />Roofing Project fund 30002. Should these contingency funds not be needed, the funds will be
<br />repurposed back to the Roofing Projects Fund 30002.
<br />Cedar Grove Community Center— Project #10016
<br />Revenues for this Droiect:
<br />Appropriated for this Droiect:
<br />FY 2014 -15
<br />Current
<br />Budget
<br />3/17/15
<br />Amendment
<br />FY 2014 -15
<br />Revised
<br />Budget
<br />Available Project Balance
<br />$ 250,000
<br />Amendment
<br />$ 250,000
<br />Debt Financing
<br />$2,822,226
<br />$2,822,226
<br />From Roofing Capital Project
<br />$ 104,000
<br />$ 104,000
<br />Construction /Re airs /Renov.
<br />$ 3,072,226
<br />$ 760,326
<br />$ 2,311,900
<br />Total Project Revenues
<br />$ 3,072,226
<br />$ 104,000
<br />$3,176,226
<br />Appropriated for this Droiect:
<br />FY 2014 -15
<br />3/17/15
<br />FY 2014 -15
<br />Current
<br />Amendment
<br />Revised
<br />Budget
<br />Budget
<br />Professional Services
<br />$ 207,300
<br />$ 207,300
<br />Construction /Re airs /Renov.
<br />$ 3,072,226
<br />$ 760,326
<br />$ 2,311,900
<br />Construction - Roofing
<br />$ 445,600
<br />$ 445,600
<br />Construction - Abatement
<br />$ 51,600
<br />$ 51,600
<br />
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