Agenda - 03-17-2015 - 6a - Laserfiche WebLink

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7 1 out in the public and being questioned about this. She said it would be nice to know in advance 2 when this will happen. 3 Chair McKee saidin that instance, the letter responded with a statement on the naming 4 policy, which has very little leeway. He said this speaks the idea that each issue is situational. 5 Commissioner Jacobs saidevery member of the Board got a copy of the letterthat was 6 sent, and no one has raised the issue or petitioned the Board to reconsider the policy. 7 Commissioner Pricesaid she has suggested that perhaps a wing or a room could be 8 named after the person. She said by the time the Board received the letter, it had already gone 9 out, and it would be nice to know in advance. 10 Bonnie Hammersley said staff isaddressing questions all the time. She said she 11 receives the same emails that the Board receives, and she sends them to staff for a response. 12 She said she will try to remember to copy the Board on these emails and letters. She said she 13 tries to respondto these very quickly so the Board will not have to do it. She encouraged the 14 Board to let her know if they feel something is falling through the cracks. 15 Chair McKee said he is not hearing that there is a need for any major changes, but that 16 theprocess just needsa little tweaking. 17 18 3.Discussion on Boards and Commissions Processes 19 Chair McKee saideveryone is awareof the current process for filling boards and 20 commissions. He invited questions and discussion from the Commissioners regarding the four 21 decision points listed on Attachment A and referenced below: 22 23 1) Diverse pool of candidates 24 Decision Point:Does the Board want the Clerk’s office to use paid advertising 25 (currently we use PSAs)? 26 27 Commissioner Price asked if there is a differentlevel of response anticipated if paid 28 advertising is used versus a public service announcement (PSA). 29 Thom Freemansaid it is hard to tell. He said the PSAs are going out to abroad group 30 of people, and these are picked up by newspapers on occasion. 31 Commissioner Price asked if there is any need to change to paid advertisements. 32 David Hunt saidthe PSAs go out to about 600 people, including media outlets, bloggers, 33 political activists, and private citizens. He is not sure that a paid advertisement will grab much 34 more attention. He said there are multiple ways to publicize openings. He said Thom Freeman 35 and he have discussed the fact that the members of some of these boards have co-workers, 36 friends and people with common interests. He said it may be more effective than paid 37 advertising to have these people help get the word out that there are openings 38 Thom Freeman said the use of social mediahas also been discussed. 39 Commissioner Jacobs said the Board has contemplated paid advertising in the past for 40 positions that were difficult to fill. He said there is also a large group of people who attend the 41 university,and he does not believe they arebeingreached. He suggested advertising in the 42 Daily Tarheel. He said a little humor and creativity in the PSA or advertising might also help. 43 He said paid advertising might help with targeting places where it is difficult to shine a light, but 44 not as a general rule. 45 Commissioner Dorosin saidhe agreedwith the idea of reaching out to the students.He 46 said he also believes it is worth exploring the public schools as a means of helping recruit 47 people. He is not sure that paid advertising is the way to go, other than the Daily Tarheel,which 48 comes out every day and has the largest circulation in OrangeCounty. 49 Thom Freemansaidhe does see a surge when a PSA is sent out.