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11 <br />1 <br />Chair McKee announced a 5 minute break, after which the Board would reconvene for a work <br />2 <br />session. <br />3 <br />4 <br />BOARD OF COMMISSIONERS <br />5 <br />WORK SESSION <br />6 <br />7 <br />Chair McKee called the work session to order at 8:43 p.m. <br />8 <br />9 <br />1.Draft Strategic Communications Plan (SCP) <br />10 <br />Assistant County Manager Cheryl Young saidthe draft strategic communications plan <br />11 <br />came about as a result of the Board’s 2014 retreat. A three phase process was developed to <br />12 <br />help move this forward. <br />13 <br />She said the first phase included interviews with each of the Commissioners, and the <br />14 <br />second phase was gathering of strategic communications plans being used by other <br />15 <br />departments. <br />16 <br />She said the final phase was the appointment of a communications workgroup facilitated <br />17 <br />by Rod Visser. She said this group started meeting in July 2014, and a draft plan was put <br />18 <br />together and circulated for peer review and comments from department directors. <br />19 <br />Cheryl Young said comments that were in conflict with the group decisions are included <br />20 <br />on the blue sheet. She asked for comment and direction from the Board on these four items. <br />21 <br />Chair McKee said, although the Board typically does not vote in work sessions, direction <br />22 <br />and consensus can be given. <br />23 <br />Commissioner Jacobs asked how there could be dispute about the spokesperson for the <br />24 <br />Commissioners. <br />25 <br />Cheryl Young said there was not dispute about that, but this information was not <br />26 <br />included in writing, and there was a question of whether to include it in this plan. <br />27 <br />John Roberts said the Chair is the spokespersonfor the Board;however he also could <br />28 <br />not find this in writing <br />29 <br />Cheryl Young said there was an additional comment from John Roberts requesting that <br />30 <br />the plan include notification that a declaration of a state of emergency is to be made by the <br />31 <br />Chair of the Board of Commissioners. <br />32 <br />Commissioner Rich asked the attorney if he thinks itis important to have a policynoting <br />33 <br />that the Chair is the spokesman of the Board. <br />34 <br />John Roberts said it might be helpful to add this to the procedure book. <br />35 <br />Chair McKee said these things are unspoken policy, but it would be good to have it in <br />36 <br />writing. <br />37 <br />Commissioner Pelissier said this is discussedin new chair training. <br />38 <br />Commissioner Price asked if it should be added that the Vice Chair takes over in the <br />39 <br />absence of the Chair. <br />40 <br />Chair McKee said this is a good suggestion, and staff can work on the wording and <br />41 <br />bring it back to the Board for approval. <br />42 <br />Cheryl Young saidthe second item is regarding the strengths, weaknesses, <br />43 <br />opportunities, and threats (SWOT), which are set forth in the plan. She said there are differing <br />44 <br />opinions on whether this should be included. She asked for Board comment. <br />45 <br />Commissioner Jacobs said he agrees with the manager’srecommendationto include <br />46 <br />this information. <br />47 <br />Commissioner Dorosin asked if this is something that will be revised annually. <br />48 <br />Cheryl Young said the plan states there will be a communications governance teamto <br />49 <br />examine this and make recommendations for revision. She said it would be an easy snapshot <br />50 <br />to look at the SWOT if it is left in there. <br /> <br />