2015-146-E AMS - Clarion Associates for Southern Campus Master Plan (Future Planning) $79,500

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DocuSign Envelope ID: D81 132DAD-599E-4763-A300-356131341`41 E65 Attachment A: Scope of Work, Schedule, and Budget for Phase 1 Implementation of Development of the Southern Orange County Government Services Campus January 12, 2015 SCOPE OF WORK AND SCHEDULE The Scope of Work for this initiative will involve tasks to begin implementation of the Southern Orange County Government Services Campus Master Plan. Five components of work are proposed for this first phase of implementation of the County's approved Master Plan for the site: (1) Review and compilation of information; (2) Subdivision of the site into development parcels; (3) Public information and discussions with County staff, (4) Preparation of preliminary infrastructure plans and building concepts; and (5) Preparation of an Implementation Plan for moving forward. The intent is to have a report completed by the end of March, 2015 for presentation to the Board of County Commissioners. Phase 1: Prepare Implementation Plan to Present to Board of County Commissioners • Task 1: Review of Information. Review the approved Master Plan and accompanying Special Use Permit documents for the Southern Orange County Government Services Campus, along with County documents (Short-term and Long Range Capital Improvements Programs, Departmental Work Programs and Projections, and other materials compiled by Orange County staff). Review the conditions of approval included in the Special Use Permit by Town staff. Compile information requirements and time frames for additional approvals needed prior to the start of construction. Meet with Chapel Hill Staff to confirm process (including submittal requirements and timelines) for next steps in site development. Establish staff Project Steering Committee (to include representatives from Orange County Board of Commissioners). Task 1 is to be completed by February 15, 2015. • Task 2: Subdivision. Prepare, gain approvals for, and record subdivision plats so that each of the three existing facilities on the site can "stand alone" with respect to collateralization. A process will be constructed, working with staff from the Town of Chapel Hill, whereby these three portions of the site that currently have buildings can each become an independent parcel, with language tying the individual parcels to the overall site, and to the terms and conditions of the Special Use Permit that applies to the entire site. The process will anticipate and plan for similar subsequent subdivisions for each future building area to be constructed on the site. Work to achieve subdivision plats for the first three areas will go on simultaneously with other Tasks, with a target of having plats recorded by the end of March, 2015. This task will include consultation with a real estate professional familiar with Chapel Hill property configurations, and a surveyor for preparation of recordable plats. Task 2 is to be completed by March 31, 2015. • Task 3: Engage Public and Coordinate with County Staff. Meet with County Departments and the County's Space Study Work Group to collect and discuss information about space needs at the County's Homestead Road site. Meet with department representative individually and conduct a group planning work session in February. Coordinate with the County's ongoing Space Study Update initiative related to the Capital Improvements Program. This task will include consultation with professionals knowledgeable with innovative and best practices for design of Senior Center facilities. Prepare for and conduct a Public Information meeting to provide information about next steps in planning for development of this site (including A-1