Agenda - 03-03-2015 - 7d - Laserfiche WebLink

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In preparation for a November 2016 Bond Referendum, staff proposes that the Board discuss and consider approving the creation of a 2015 Capital Needs Advisory Task Force. Items recommended to the County for inclusion in a 2016 Bond Referendum would be referred to the Task Force for review and prioritization along with other proposed recommendations. Staff has drafted 1) a possible plan for the size and membership of the 2015 Capital Needs Advisory Task Force, and 2) a proposed charge to the proposed Task Force. A suggested composition of the Task Force is: • Two members nominated by the Orange County Schools Board of Education; • Two members nominated by the Chapel Hill - Carrboro City Schools Board of Education; • One member nominated by the Orange County Parks & Recreation Council; • One member nominated by the Commission for the Environment; • One member nominated by the Affordable Housing Advisory Board • One non - elected member nominated by the Partnership to End Homelessness; • One member nominated by the Advisory Board on Aging; and • Six -Eight members appointed at -large by the Board of Commissioners. In addition, the Board of Commissioners may want to consider the appointment of one elected official each from the Town of Chapel Hill, the Town of Carrboro, the Town of Hillsborough, and (possibly) the City of Mebane. The Board of Commissioners will select the Chair (or Co- Chairs) for the Task Force. As part of the Task Force's activities, the Board would direct that the Task Force focus on specific criteria and utilize current policies and documents to guide its work. These parameters for Task Force work are detailed in the proposed charge, which is attached. The Board may wish to add to, or otherwise modify the suggested elements of the charge. Upon approval of the charge and appointment of the Task Force members, the charge would be delivered to the members so that they can begin reviewing the necessary information, applying the criteria, and formulating proposed recommendations to the Board of Commissioners. The Task Force would consider all recommendations and submit a prioritized list to the Board of Commissioners for consideration for bond issue. Staff proposes that the Board of Commissioners discuss and consider approval of the proposed composition and charge for the Task Force. The Board could also provide feedback to staff and staff could subsequently present updated materials for Board approval at the March 17, 2015 regular meeting. Upon approval, the Clerk to the Board would 1) move forward with contacting the groups represented on the Task Force to solicit nominations; and 2) begin advertising for potential appointees to serve in the at large and any other positions established by the Board. All potential nominees /appointees from groups, at large or otherwise would be required to submit an application to the Clerk's Office to be eligible for appointment, with the application period being open for approximately 30 days. Base on the timeframe outlined above, the Board could likely appoint Task Force members at its April 7 and /or April 21, 2015 Board meetings. This would permit the Task Force to hold its initial