Agenda - 03-03-2015 - 6m - Laserfiche WebLink

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4 Attachment 2 Vehicle Replacement - Internal Service Fund Purpose of Fund In FY 2012 -13, the Commissioner Approved Budget established a second Internal Service Fund, for County vehicle purchases. Internal Service Funds are an accounting device used to accumulate and allocate costs internally among the functions of the County. Historically, the County has used an internal service fund to account for one activity - its employee dental insurance program. With the creation of this Vehicle Replacement Fund, vehicles purchased occur through this fund instead of the departments' operating budgets. The change centralizes vehicle purchases, which increases the effectiveness of vehicle performance and cost monitoring. Recommendations are founded upon vehicle age, mileage, maintenance costs, fuel efficiency, and departmental mission need. The average age and accumulated mileage of the recommended replacements are 13 years and 143,000 miles, respectively. Recommended replacement vehicle platforms are the Toyota Prius for administrative, highway and street use; the Chevrolet Equinox for moderate all- terrain use; the Chevrolet All Wheel Drive Equinox for heavy all- terrain use; the Ford Transit Connect for highway utility, service and light cargo use; the Ford F150 (both two and four wheel drive) for heavy utility use with the 4x4 option for heavy all- terrain use for Environmental Health, Emergency Services, and DEAPR missions; and the Dodge Durango or Dodge Charger for non -jail law enforcement use. All platforms are evaluated for department mission utility, durability, maintenance standardization, and fuel efficiency. The initial Vehicle Replacement list was provided to the BOCC in June 2014 and totaled $775,119. The updated list totals $756,388. The decrease of $18,731 is mostly attributed to a change in the type of ambulance for Emergency Services. The medium duty ambulance that the department currently utilizes is on a Freightliner chassis that does not have airbags for drivers, has a harsh ride for patients, and the maintenance requirements have not met the County's expectations. The recommended replacement ambulance is a Four Wheel Drive ambulance on a Ford F -550 chassis with both front and rear airbags, provides a very comfortable ride for patients, access to the supplier's mobile maintenance services, access to a maintenance facility in Richmond, VA that is only 2.5 hours away for significant maintenance issues, and the chassis can be serviced locally in Hillsborough. The list below outlines the final recommended vehicles for FY 2014 -15. Pricing is based upon current FY 15 State Contract rates. FY 2014 -15 Recommended Vehicles Department Item Description Cost Asset Management Services Ford F150 4x4 — Replaces #342 1995 Ford F15 $20,244 2 Ford E250 4x4 — Replace #625 2004 Chevrolet Silverado Animal Services 1500 and #669 2005 Chevrolet Silverado; includes $90,183 aftermarket upfit costs Department of Environment, Agriculture, Ford F150 Regular Cab 4x4 — Replaces #533 1996 Chevrolet $20,244 Parks and Recreation pickup