Agenda - 04-15-2008-4j - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 15, 2008 Action Agenda Item No. _~~ `. J SUBJECT: Bid Award: One (1) Recycling Truck for Recycling Operations to Serve Multi- Family Residential Units DEPARTMENT: Purchasing Department PUBIC HEARING: (Y/N) No and Solid Waste Management ATTACHMENT(S): Bid Tabulation INFORMATION CONTACT: Pam Jones, 245-2652 Gayle Wilson, 968-2885 PURPOSE: To consider awarding a bid to Triad Freightliner of Greensboro, North Carolina for one (1) recycling truck for recycling operations to serve multi-family residential units. BACKGROUND: Presently, Orange County collects recycling material from multi-family units throughout the County. The truck being proposed will have two compartments that allow recyclables to be collected in a dual stream manner at the curbside. The items to be picked up by this truck are: 1. Newspaper, magazines, phone books, and mixed paper in one compartment 2. Clear Glass, Green Glass, Brown Glass, Plastic, and Aluminum/Steel Cans in the other compartment. Thirteen vendors were notified of the bid and 5 responded with bid proposals. The bid call was also advertised on the County website and Durham Herald paper. Pursuant to the attached bid tabulation, Triad Freightliner of Greensboro, North Carolina submitted the lowest responsible bid that was responsive at a delivered cost of $132,403 for G-S Products 5742S bodies mounted on a 2009 Freightliner M2-106 cab and chassis, including a five (5) year/150,000 mile engine warranty. In order to reduce emissions, Orange County's specifications required that the engine bid meet the most current (2007) EPA requirements for emissions without paying a fine. Some manufacturers have chosen to pay a fine rather than provide an engine that meets the EPA guidelines. Further, the truck was required to operate using B-20 bio-diesel. FINANCIAL- IMPACT: Total cost of this action, if approved by the Board, would be $132,403. Sufficient funds are allocated in the Solid Waste Management Department FY 2007/08 operating budget. This unit will be purchased with cash and will not be financed. RECOMMENDATION(S): The Manager recommends that the Board award bid number 269- to Triad Freightliner of Greensboro, North Carolina at a delivered cost of $132,403; and authorize the Purchasing Director to execute the necessary paperwork.