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5 <br /> Page 4 of 11 <br /> b. For Inventory Purposes <br /> 1. Equipment must be accounted for in accordance with Local Government Accounting <br /> System Procedure No. 15. <br /> 2. Women, Infants and Children Program <br /> All equipment with an acquisition cost of$500.00 or more must be inventoried with <br /> the Division of Maternal and Child Health. <br /> C. For Prior-Approval Purposes <br /> 1. Equipment purchased or equipment leased where there is an option to purchase with <br /> State/Federal funds must receive prior written approval from the appropriate <br /> Division, Section, or Branch when the acquisition cost exceeds $500.00. <br /> 2. Women, Infants and Children Program <br /> All medical equipment and computer equipment, regardless of cost and all other <br /> equipment with an acquisition cost of$500.00 or more must receive prior approval <br /> from the program office. <br /> 3. Equipment purchased with program income generated by the expenditure of Title <br /> X Family Planning Funds with an acquisition cost of$500.00 or more must receive <br /> prior written approval from the program. <br /> C. FISCAL CONTROL <br /> 1. The Department shall comply with the Local Government Budget and Fiscal Control Act, North <br /> Carolina General Statute Chapter 159, Article 3. <br /> a. The Department shall maintain a purchasing and procurement system in accordance with <br /> generally accepted accounting practices and procedures set forth by the Local Government <br /> Commission. <br /> b. The Department shall execute written agreements with all parties who invoice the <br /> Department for payment for the provision of services to patients. <br /> C. When subcontracting, the following conditions must be met: <br /> 1. The Department is not relieved of any of the duties and responsibilities provided in <br /> this contract. <br /> 2. The subcontractor will agree to abide by the standards contained herein or to <br /> provide such information as to allow the Department to comply with these <br /> standards. <br /> 3. The subcontractor will agree to allow state and federal authorized representatives <br /> access to any records pertinent to its role as a subcontractor of the Department. <br />