Agenda - 02-19-2015 - E1 - Laserfiche WebLink

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79 Approved 11/5/14 807 to the meeting and for whatever reason, and things do come up last minute but there just isn't a quorum. I don't 808 know what other process we can do to fix that. 809 810 Tony Blake: Send the Orange bus. 811 812 Maxecine Mitchell: For me, I know we get a copy of the calendar every month, I put it on my personal calendar and 813 an alarm goes off and I say hey you've got a meeting. I don't care if it's an hour before, I'll throw on my clothes and 814 get up here because I've made up in my mind I'm committed and I know it's part of my responsibility on the Board. If 815 something comes up, an emergency, the first thing I try to do, I'm calling from South Carolina when my sister passed 816 away to say she passed I can't make it. Things like that, you can't help but if you're here you should be making it to 817 the meeting. I think it doesn't have to be a rule we just have to be committed and show up unless it is out of our 818 control. 819 820 Laura Nicholson: I just think if the quorum isn't a rule then we're making ourselves seem less important. Like we 821 can't make it to a quorum, we've already embarrassed ourselves by not being there so let's just not hold ourselves 822 accountable and I think we should hold ourselves accountable by saying there has to be a quorum. 823 824 Pete Hallenbeck: If the quorum requirement were effective, we would never have not had a quorum and I see this as 825 the price of failure of value of success and the price of failure having the quorum is we hold up the public. The value 826 of success is we have a quorum, the meeting starts but after that I don't see a lot of difference because the 827 Commissioners can still ask our opinion and we are still there to get input. I think that's why I come down on the side 828 of dropping the quorum requirement. It's just that simple weighing of the price of failure and the value of success. 1 829 don't see any difference in the outcome. 830 831 Tony Blake: What's the reason for the joint meeting? 832 833 Pete Hallenbeck: I think Laura's right on the money, it does bring the Planning Board out, it makes it part of the 834 process, it give value to it, adds importance to it. By the same reason if we don't show up it makes it look like the 835 Planning Board isn't important it doesn't care and the people are not there and you're holding up the citizens. 836 837 Laura Nicholson: Is it possible that it was a communication issue, so for example, I knew I was going to be ten 838 minutes late so I emailed Tina but I don't know if she got my email so maybe it's that we need cell phone numbers of 839 staff so that we can call people and say hey, I'm going to be late or this came up or maybe it's just because I'm new. 840 841 Tina Love: One other thing we need is alternative numbers, cell phone numbers for Planning Board. 842 843 Laura Nicholson: So I see it as a communication issue that is holding up the quorum process and if we just over 844 communicate rather than under communicate it will solve itself. 845 846 Perdita Holtz: It really wasn't the issue of someone being ten minutes late and calling. It was people having full 847 calendars and just not making it to the meeting. 848 849 Laura Nicholson: And they don't know that in advance? 850 851 Perdita Holtz: I don't want to speculate on when people know in advance. 852 853 Laura Nicholson: I'm new so I can't comment but to me it seems simple you're supposed to be there, you're there 854 and if you're not you tell somebody. 855 856 Perdita Holtz: That's a wonderful outlook. 857 858 Pete Hallenbeck: Sometimes just the ebb and flow of life just doesn't work out. 859 16